Facilities Assistant

Thames Valley Police; Amersham; On-site; GBP 24,000 - 34,000; Full time

Job summary

Thames Valley Police seeks a Facilities/ Building Maintenance Assistant to help maintain and service a range of buildings, plant and fleet across an extended area. The role includes on-call duties, CAFM checks, contractor liaison and access control, plus driving duties for servicing and evidence transport.

You will need GCSEs in English and Maths, team experience, sound time management, and IT skills; a full UK driving licence is essential for site coverage and lone-working safety.

Qualifications

• Good standard of education with GCSEs (Grade 9-1/A-C) or equivalent in English and Maths.
• Proven experience of working in a team environment.
• Proven ability to prioritise and manage time effectively.
• Proven ability to make decisions under pressure and unsupervised.
• IT literate with experience of Microsoft packages; fleet/buildings management.

Responsibilities

• Maintain buildings, plant, equipment and fleet including H&S checks.
• Provide an on-call service on a roster basis for a region of the force.
• Conduct and record CAFM checks to ensure compliance.
• Liaise with external contractors and commission work as needed.
• Update Traka system for vehicle access and bookings.
• Undertake driving duties for servicing, evidence transport and waste.
• Assist with deliveries, snow clearance and office moves.
• Provide contact for removal companies during projects when required.

Skills

Team environment

Time management

Decision making under pressure

IT literacy

Driving licence

Ability to travel

Education

GCSEs English and Maths

Tools

Microsoft Office

Airwave

Job description

The overall purpose of the role is to: Contribute to the maintenance and upkeep of buildings, plant, equipment and fleet including aspects of Health & Safety (H&S), across a specified area. Undertake simple maintenance in accordance with skill level, agreed service levels and protocols. Provide an 'on call' service on a roster basis for a region of the force. 1. Conduct and record on a Computer Aided Facilities Management (CAFM) system a range of legislative checks to ensure compliance, this will include: . Weekly fire alarm audibility tests and other fire related checks . Legionella checks including weekly 'little used outlet' flushing and monthly temperature readings . Emergency light tests Also, provide support and assistance during fire evacuation procedures ensuring that these are in line with current fire regulations and TVP Fire Policy. 2. In order to ensure the organisation can operate complete minor maintenance in accordance with skill level, agreed service levels and protocols. For more complex/serious maintenance works requiring a contractor, contact the Property Services Helpdesk to commission work; provide end to end contact with the contractor as the local primary point of contact. 3. Maintain a detailed working knowledge of all buildings within area of responsibility and within the 'on call' area. [Note: that the on call areas will be more extensive than buildings covered on a day to day basis]. 4. In order to ensure legal compliance liaise with external contractors when required and ensure any problems are reported to the Facilities Supervisor. Ensure all contractors are fully briefed on H&S; specifically the asbestos register, before completing any maintenance work for TVP; issue any fobs/cyber keys for site access and maintain daily contact. 5. Update Traka management system so officers and staff can only access approved vehicles and tasers. Update system with vehicle bookings e.g. pool cars, operational requirements and maintenance checks. 6. Undertake driving duties including: collection/delivery of cars for servicing etc., return of specialist equipment, urgent collection/delivery of evidence items within the boundaries of TVP, and waste collections. Ensure compliance with NABIS protocols and legislation (e.g. delivery of ballistics and weapons to HQ). 7. Undertake site specific tasks when required in order to ensure operational facilities can remain functional: assisting with deliveries, snow clearance and gritting in adverse weather conditions. Organise temporary vehicle access arrangements. 8. Assist with the implementation of minor office changes/moves and where possible provide a service to the area with regards to meeting rooms and training facilities. There may be a requirement to provide a point of contact for removal companies during any planned projects that may involve office moves in the absence of the Facilities Supervisor. 9. Where relevant implement local procedures for single accommodation including but not limited to, entry and exit inspections, issuing and talking back keys, monitoring condition and maintenance issues to ensure agreed standards are maintained. Ensure that all relevant Health & Safety and legislative requirements are adhered to.

1. Good standard of education with GCSEs (Grade 9-1/A-C) or Key Skills level 2 or equivalent in English and Maths. 2. Proven experience of working in a team environment. 3. Proven ability to prioritise and manage time effectively and be able to work unsupervised. 4. Proven ability to make decisions under pressure and unsupervised. 5. IT Literate including recent experience of Microsoft packages. 6. Recent experience of fleet management/ buildings management. 7. Must have capability to travel to different locations across the Force and undertake all assignments in a timely manner. Due to the requirement to work flexibly, unsocial hours and personal safety for lone working; public transport may not be available or suitable at these times. For this reason a full UK driving licence is considered essential

• 8. Ability to use Airwave communication equipment in order to undertake NABIS transportation functions.
• 9. Relevant knowledge of Health and Safety