Facilities Coordinators

Surrey Police; Hastings; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Career progression

LGPS pension

Generous annual leave

Discounts for everyday spend

On-site gym and sports clubs

Parental leave

Wellbeing guidance and support

Discounted healthcare scheme

Job summary

Surrey Police in Hastings is seeking a Facilities Coordinator within the Estates and Facilities team to deliver a professional, efficient FM service that supports policing operations at Hastings Police Station and across the local estate.

You will be responsible for day-to-day facilities management, health and safety audits, contractor coordination, and monitoring SLAs/KPIs to ensure value for money and high service standards.

Qualifications

• Full driving licence and ability to pass Police driving assessment.
• Strong planning and organisational skills with ability to meet deadlines.
• Experience working in a team and ability to take initiative.
• Experience with minor repairs or working in a facilities management environment.
• Knowledge of workplace health and safety and building legislation (Fire, Legionella, COSHH, Asbestos, Lone working, working at height).
• Willingness to undertake FM training and certifications (e.g., IOSH Managing Safety).

Responsibilities

• Deliver a professional, efficient multi-disciplinary FM service to support policing operations.
• Conduct health and safety audits and monitor SLA/KPI performance.
• Manage contractors and respond to day-to-day queries.
• Support departmental projects including refurbishments, redevelopment and relocations.
• Coordinate local office moves across a range of sites.
• Collaborate with Estates & Facilities colleagues, contractors and stakeholders.

Skills

Driving licence

Planning & organised

Teamwork

Initiative

Minor repairs

Microsoft Office

Health & safety knowledge

IOSH Managing Safety (qual)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

The Facilities team form part of the wider Estates and Facilities department, responsible for managing the built environment within the police owned estate, ensuring that the buildings remain compliant, safe and support the effective delivery of policing in Surrey & Sussex. The Facilities teams are responsible for 'front-end' service delivery of a wide range of Facilities Management (FM) services on behalf of both Police Forces, supporting our operational officers and staff in delivering their respective services. Are you looking to start or develop your career within FM? Do you want to make a positive contribution to the local community? If so, we are pleased to advise there is an exciting Facilities Coordinator role in the Facilities Team at Hastings Police Station that could enable you to fulfil your aspirations. The Facilities Coordinator plays a key role within the department, responsible for delivering a professional, efficient, and effective multi-disciplinary FM service that supports our core business of operational policing. Primarily responsible for the delivery of soft FM services, this important customer-facing role undertakes a wide range of day-to-day activities, including health and safety audits, contractor management, and proactive and reactive minor maintenance. The role also involves monitoring outsourced contracts against service level agreements (SLAs) and key performance indicators (KPIs) to ensure high standards of service delivery and value for money are achieved, as well as responding to day-to-day queries. Facilities Coordinators play a pivotal role in supporting the delivery of larger departmental projects (including site refurbishments, redevelopment and decommissioning activities) as well as local office moves and relocations. You will form part of a local team responsible for a diverse range of sites; from single offices in a shared building to 'multi-building' sites across geographical areas supporting a variety of departments often with individual needs and unique requirements. The role requires you hold a full driver's licence and have the ability to pass a Police driving assessment in order to drive a variety of police owned vehicles (up-to and including long wheel-based panel vans). You will bring strong organisational skills and the ability to manage competing priorities, supported by a collaborative team environment. We take pride in our working environment and a sense of ownership and personal responsibility are vital in ensuring our buildings are safe, compliant and the best they can be. Communication is key, building working relationships with Estates & Facilities colleagues, contractors and with stakeholders at all sites. You will learn to anticipate the needs of stakeholders and building users, ensuring that core policing priorities are met. FM based training will be provided, as will other mandatory Force and departmental courses, through a variety of mediums (including online, classroom, external providers and E&F colleagues). You will also gain knowledge, skills and experience from working alongside approved contractors who regularly attend site to undertake specialised works, therefore an inquisitive approach and ability to learn will assist as FM is a constantly evolving industry. This paired with the unique setting of working within a police environment will always present new challenges and innovative solutions to enhance your continued professional development.

• A desire to undertake training to enhance knowledge and develop skills.
• Full driving licence with the ability to pass a Police driving assessment.
• Excellent planning and organising skills with the ability to work to deadlines and manage competing priorities.
• Experience of working within and contributing towards team goals, whist having the confidence to use own initiative to make dynamic, informed decisions to meet the needs of the service and stakeholders.
• Previous experience of undertaking minor repairs, improvements or working in a similar environment.
• Knowledge and experience of Microsoft software including, Outlook, Word and Excel.
• Knowledge of workplace health & safety with practical experience of buildings related legislation (including Fire, Legionella, COSHH, Asbestos, Lone working and working at height) would be advantageous.
• Previous experience of working in an FM environment is preferred, but not essential.
• IOSH Managing Safety, or equivalent qualification, is preferable, but if not, there will be a requirement to work towards this within a timeframe to be agreed with your line manager.

Why Work With Us?

This is an opportunity to work in a unique environment which will allow you to develop your FM skills, knowledge and experience in a public service. We are enthusiastic and proud to support operational policing through the provision of workplace environments that enable our officers and staff deliver their service to the public residing in Surrey & Sussex.

Salary

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

Chief Constables' Message

We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe. We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference.

Benefits

We take pride in looking after our people and offer a variety of benefits;

• career progression
• contributory pension scheme (LGPS)
• generous annual leave allowance
• discounts for everyday spend
• on-site gyms and a range of sports clubs
• generous and supportive parental leave
• financial and mental wellbeing guidance and support
• discounted contributory healthcare scheme

Recruitment Principles

This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process. Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;

• vacancies in collaborated units are available to all officers and staff across both Forces
• vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
• if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment