Business Support, Facilities Support

NAB-Jones Lang LaSalle Services; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

JLL is seeking a Facilities Administrator in London to support the management team with tactical planning and daily workload. You will assist with project coordination, small tasks, and event support for clients and the JLL team.

The role requires a minimum of 2+ years in facility or property administration, strong customer service, and proficiency in MS Office and Google Suite. On-site location in London-onsite with opportunities to work closely with clients and vendors.

Qualifications

• Associates degree in facilities management, building, business or related field.
• 2+ years’ experience with Facility or Property Administration
• Strong customer service orientation and professionalism
• Proficient in MS Office and Google Suite
• Excellent organizational and communication skills
• Experience with CMMS systems (Corrigo)
• Able to multitask under time constraints

Responsibilities

• Assist Facility Management Team with tactical planning and day-to-day workload
• Provide facility-specific support to project management as needed
• Manage and maintain small facility tasks and coordinate maintenance
• Coordinate/setup and support events for client or JLL
• Assist with meetings and conference room reservations
• Interface with client, visitors and vendors for smooth execution

Skills

Customer service

Multitasking

Time management

MS Office

Google Sheets

Communication

Facilities admin

Education

Associates degree in facilities management

Tools

Corrigo CMMS

Job description

Posted 7 Days Ago Full Time Less than 10 Applies

London, London EC4N 8AF

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Area of Responsibility

• Administrative Function
  • Assist Facility Management Team with tactical planning for the team’s goals and objectives and completion of day to day workload
  • Provide facility specific assistance to the project management team as needed or requested
  • Manage and maintain small facility management tasks as assigned
  • Coordinate/support special events in support of client or JLL
  • Provide support for meetings and conference room reservations as needed and directed
  • Assist with the coordination and scheduling of maintenance activities
• Communication and Relationship Coordination
  • Provide general overall facility management services including continuous monitoring of office/facility
  • Act as an interface with client, visitors and guests
  • Ensure appropriate follow up with customers
  • Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal
• Compliance
  • Assist with budgetary requests, analysis and reporting
  • Assist with researching, analyzing and reporting budget variances

Knowledge, Skills & Abilities

• Education/training
  • Associates degree in facilities management, building, business or other related field; or equivalent work experience
• Years of relevant experience
  • 2+ years’ experience with Facility or Property Administration
• Skills and knowledge
  • Superior customer service skills and orientation
  • Ability to maintain professionalism at all times under stressful situations
  • Ability to plan and manage work under time constraints
  • Ability to multitask and work without direct supervision
  • Experience working within Corrigo or other CMMS/Automated Work Order system.
  • Proficient in MS Office, Google suites, and possess strong written, verbal and people skills
  • Strong organizational skills and collaborative style
• Other abilities
  • Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports

• Knowledge of Google Suite Considered an asset

Location: On-site –London, GBR

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Posted 7 Days Ago Full Time Less than 10 Applies