Facilities Administrator

JD.COM; Luton; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive Facilities Administrator to support operations in Luton. This hands-on role is crucial for ensuring the efficient operation of the facility, managing logistics for staff accommodation, and coordinating with local service providers. The ideal candidate will possess strong organizational and communication skills, thrive in a fast-paced environment, and be committed to operational excellence. Join a forward-thinking company where your contributions will make a significant impact on the smooth running of logistics services in Europe.

Qualifications

• Prior experience in facilities administration or office management.
• Excellent organizational and communication skills.

Responsibilities

• Liaise with local service providers for facility maintenance.
• Coordinate staff accommodation logistics and training.

Skills

Facilities Administration

Office Management

Site Coordination

Organizational Skills

Communication Skills

Multitasking

Job description

About JD.com / JD Logistics:

JD Logistics, a subsidiary of JD.com, is a global leader in intelligent supply chain and logistics services. With a commitment to providing reliable, technology-driven logistics solutions, we are expanding our operations in Europe and are looking for a proactive Facilities Administrator to support our facilities in Luton.

Position Summary:

As a Facilities Administrator, you will be responsible for ensuring the smooth and efficient operation of our Luton facility. You will work closely with local service providers, manage administrative tasks, and support various aspects of staff accommodation and training. This is a hands-on role that requires strong organizational skills and the ability to liaise effectively with both internal teams and external vendors.

Key Responsibilities:

• Liaise with local service providers for site renovations, procurement, and general facility maintenance.
• Coordinate and manage staff accommodation logistics, including booking, contracts, and check-ins for incoming employees.
• Oversee day-to-day administrative operations of the facility, ensuring that supplies, equipment, and services are available as needed.
• Assist in organizing and coordinating cultural onboarding and training for new employees to ensure smooth integration into the company.
• Manage and track service contracts, facility documentation, and budgetary reports.
• Help ensure the facility complies with health, safety, and environmental standards.
• Act as the point of contact for any facility-related requests or issues from staff or service providers.

Qualifications & Skills:

• Prior experience in facilities administration, office management, or site coordination, ideally within a logistics or industrial environment.
• Familiarity with local vendors and service providers in the Luton area is advantageous.
• Excellent organizational, communication, and multitasking skills.
• Strong written and verbal communication skills in English; additional languages are a plus.
• Ability to work independently and proactively in a fast-paced environment.
• Detail-oriented, reliable, and committed to operational excellence.