Facilities Administrative Clerk

Albany Med; Elgin; On-site; GBP 31,000 - 41,000; Full time

Job summary

The Administrative Clerk at Albany Med Health System provides a range of clerical duties, including mail distribution, scanning and filing, and front-desk customer service. You will coordinate with staff, volunteers, and external vendors to keep operations running smoothly while upholding a high level of service.

Responsibilities include managing office supplies, maintaining filing systems, updating department documents, data entry into databases, and preparing routine reports.

Qualifications

• High School Diploma or GED required.
• Associate Degree preferred.
• 1–3 years Executive Secretary experience preferred.
• 1–3 years General Office experience preferred.
• Working knowledge of office equipment (printers and fax machines).
• Excellent attention to detail and organizational skills.
• Ability to manage confidential information.
• Computer proficiency with Microsoft Office (Word and Excel).
• Excellent customer service skills (written and verbal).
• Ability to coordinate and work as a team with various disciplines.
• Ability to read, understand and follow oral and written instruction.
• Strong organizational and time management skills.
• Equivalently combined education and experience may be substituted.

Responsibilities

• Maintain supplies of current forms, office supplies and equipment.
• Greets customers/patients in a friendly and professional manner.
• Organizes and maintains office filing system and timely filing.
• Update and distribute department documentation (policies and procedures).
• Input data directly into databases and review data for accuracy.
• Handle the processing of standard professional correspondence on behalf of a department.
• Prepares or runs basic reports required by the department.
• Processes paperwork and reviews for accuracy.
• Scans and files paperwork.

Skills

Executive Secretary Experience

General Office Experience

Customer service skills

Attention to detail

Time management

Confidential information handling

Team collaboration

Reading and following instructions

Education

High School Diploma/G.E.D.

Associate Degree

Tools

Microsoft Office (Word, Excel)

Job description

The Administrative Clerk at Albany Med Health System provides a range of clerical duties, including mail distribution, scanning and filing, and front-desk customer service. You will coordinate with staff, volunteers, and external vendors to keep operations running smoothly while upholding a high level of service.

Responsibilities include managing office supplies, maintaining filing systems, updating department documents, data entry into databases, and preparing routine reports.