Administrative Clerk

Albany Med Health System; Elgin; On-site; GBP 31,000 - 41,000; Full time

Job summary

The Administrative Clerk at Albany Med Health System provides a range of clerical duties, including mail distribution, scanning and filing, and front-desk customer service. You will coordinate with staff, volunteers, and external vendors to keep operations running smoothly while upholding a high level of service.

Responsibilities include managing office supplies, maintaining filing systems, updating department documents, data entry into databases, and preparing routine reports.

Qualifications

• High School Diploma or GED required.
• Associate Degree preferred.
• 1–3 years Executive Secretary experience preferred.
• 1–3 years General Office experience preferred.
• Working knowledge of office equipment (printers and fax machines).
• Excellent attention to detail and organizational skills.
• Ability to manage confidential information.
• Computer proficiency with Microsoft Office (Word and Excel).
• Excellent customer service skills (written and verbal).
• Ability to coordinate and work as a team with various disciplines.
• Ability to read, understand and follow oral and written instruction.
• Strong organizational and time management skills.
• Equivalently combined education and experience may be substituted.

Responsibilities

• Maintain supplies of current forms, office supplies and equipment.
• Greets customers/patients in a friendly and professional manner.
• Organizes and maintains office filing system and timely filing.
• Update and distribute department documentation (policies and procedures).
• Input data directly into databases and review data for accuracy.
• Handle the processing of standard professional correspondence on behalf of a department.
• Prepares or runs basic reports required by the department.
• Processes paperwork and reviews for accuracy.
• Scans and files paperwork.

Skills

Executive Secretary Experience

General Office Experience

Customer service skills

Attention to detail

Time management

Confidential information handling

Team collaboration

Reading and following instructions

Education

High School Diploma/G.E.D.

Associate Degree

Tools

Microsoft Office (Word, Excel)

Job description

Department/Unit: Facility Maintenance

Work Shift: Day (United States of America)

Salary Range: $41,923.00 - $54,500.00

The Administrative Clerk provides an assortment of administrative and clerical duties such as distributing incoming, outgoing, and interdepartmental mail, scanning and filing of records and office reception. The Administrative Clerk will coordinate with staff members, volunteers and external vendors to ensure operations run smoothly while providing a high standard of customer service.

Essential Duties and Responsibilities

• Maintain adequate supplies of current forms, office supplies and equipment
• Greets customers/patients in a friendly and professional manner
• Organizes and maintains office filing system including filing correspondence and other documents and files in a timely manner.
• Update and distribute department documentation including but not limited to policies and procedures
• Input data directly into databases and review data for accuracy
• Handles the processing of standard professional correspondence on behalf of a department
• Prepares or runs basic reports required by the department
• Processes paperwork and reviews for accuracy
• Scans and files paperwork

Qualifications

• High School Diploma/G.E.D. - required
• Associate Degree - preferred
• 1-3 years Executive Secretary Experience - preferred
• 1-3 years General Office Experience - preferred
• Working knowledge of office equipment, like printers and fax machines
• Excellent attention to detail and organizational skills
• Ability to manage confidential information
• Computer proficiency with Microsoft Office (including Word and Excel)
• Excellent customer service skills (written and verbal), demonstrating the ability to work effectively and efficiently with a diverse population.
• Ability to coordinate and work as a team member with various disciplines and departments
• Ability to read, understand and follow oral and written instruction
• Strong organizational and time management skills.
• Equivalent combination of relevant education and experience may be substituted as appropriate.

Thank you for your interest in Albany Med Health System!

Albany Med Health System is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.