Facilities Admin & Front Desk Coordinator

VIVO Defence Services; Plymouth; On-site; GBP 21,000 - 27,000; Full time

Job summary

VIVO Defence Services is seeking a Built Estate Administrator to join our Plymouth team at The Royal Citadel. This 100% office-based role supports the site management team with receptionist duties, records management and coordination of meetings and access.

You will use MS Office (Excel) and CAFM systems such as Maximo; BPSS clearance is required, with SC clearance advantageous. The role offers a stable, full-time position in a busy defence environment with careful emphasis on accuracy and

Qualifications

• Strong administrative and organisational skills.

Responsibilities

• Provide receptionist and administrative support to the site management team.
• Welcome visitors, manage meetings and site access, and keep records.
• Prepare agendas, minutes, action logs and reports.
• Maintain filing systems, office supplies and PPE, and ensure H&S information is up to date.
• Coordinate post and support wider team with site tasks as required.
• Support other teams with varying administrative duties as needed.

Skills

Administrative skills

Communication skills

Tools

Maximo

CAFM systems

Job description

VIVO Defence Services is seeking a Built Estate Administrator to join our Plymouth team at The Royal Citadel. This 100% office-based role supports the site management team with receptionist duties, records management and coordination of meetings and access.

You will use MS Office (Excel) and CAFM systems such as Maximo; BPSS clearance is required, with SC clearance advantageous. The role offers a stable, full-time position in a busy defence environment with careful emphasis on accuracy and