Expense Processing Specialist

United Infrastructure Water Limited; Warrington; On-site; GBP 22,000 - 32,000; Full time

Job summary

United Infrastructure Water Limited in Warrington, UK, seeks an Expenses Assistant to manage employee expense claims via Continia Expenses. You will ensure receipts, VAT handling, and policy compliance while supporting financial controls across departments.

Working with payroll, finance, and IT, you will monitor workflows, support month-end reconciliations, and assist with process improvements to deliver accurate, timely reimbursements and helpful user guidance.

Qualifications

• Experience in finance administration or expenses processing.
• Strong data accuracy and financial controls.
• Detail-oriented with ability to handle high volume.
• Excellent communication and customer service skills.

Responsibilities

• Review and process employee expense claims submitted through Continia Expenses.
• Ensure claims have receipts and documentation.
• Verify coding, project allocations, VAT and policy compliance.
• Monitor expense workflows and approvals; prepare reimbursements per schedules.
• Ensure claims comply with Travel and Expenses Policies.
• Identify policy breaches and escalate as needed.
• Support audit requirements with accurate records and retention.
• Assist with month-end reconciliations for expenses and corporate cards.
• Serve as first point of contact for expense queries.
• Provide guidance on Continia Expenses and company policies.
• Support system administration of Continia (access and approvals).
• Produce reports on claim volumes and processing times.
• Identify trends and suggest process improvements.

Skills

Finance admin

Accounts payable

Expense processing

Data accuracy

Attention to detail

Customer service

Communication

Microsoft Excel

Microsoft Outlook

Time management

Education

GCSEs in Maths & English

AAT qualification (desirable)

Tools

Continua Expenses

Microsoft Dynamics 365

Job description

United Infrastructure Water Limited in Warrington, UK, seeks an Expenses Assistant to manage employee expense claims via Continia Expenses. You will ensure receipts, VAT handling, and policy compliance while supporting financial controls across departments.

Working with payroll, finance, and IT, you will monitor workflows, support month-end reconciliations, and assist with process improvements to deliver accurate, timely reimbursements and helpful user guidance.