Processing Assistant

WPS; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

WPS in London, UK, is seeking a Processing Assistant (Expenses) to support supplier payments and employee expenses. The role reports to the Processing Manager and will help maintain compliance with company procedures and HMRC regulations.

You will process expense claims, review submissions, code costs, and support month-end activities in a busy finance environment, collaborating with suppliers and internal teams to ensure accurate and timely payments.

Qualifications

• Experience in Accounts Payable and related finance admin roles.
• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• Good communication and customer service abilities.
• Proficient in Microsoft Office, especially Excel.
• Comfortable in a fast-paced, high-volume environment.

Responsibilities

• Process employee expense claims accurately within timescales.
• Review claims for policy and HMRC compliance.
• Verify costs coded and allocated correctly.
• Identify and escalate duplicate or fraudulent claims.
• Process supplier invoices and support payments.
• Resolve invoice and expense queries promptly.
• Reconcile supplier statements and maintain records.
• Assist with month-end activities, audits, and improvements.

Skills

Accounts Payable

Finance Administration

Expense Administration

Excel

Attention to detail

Organisational skills

Communication

Tools

COINS

Job description

Are you highly organised, detail-focused, and looking for an opportunity to grow within a busy finance environment? WPS is seeking a

Processing Assistant (Expenses)

Finsbury Park, London | WPS

Are you highly organised, detail-focused, and looking for an opportunity to grow within a busy finance environment? WPS is seeking a Processing Assistant (Expenses) to join our team in Finsbury Park and play a key role in supporting our supplier payment and employee expense processes.

The Role

Reporting to the Processing Manager, you'll be responsible for processing employee expenses and supplier invoices, ensuring payments are made accurately and on time, and maintaining compliance with company procedures and HMRC regulations.

Working closely with colleagues, suppliers, and stakeholders, you'll help ensure financial information is accurate, queries are resolved efficiently, and key business systems remain up to date.

Key Responsibilities

• Process employee expense claims accurately and within agreed timescales
• Review claims to ensure compliance with company policy and HMRC guidelines
• Verify costs are correctly coded and allocated
• Identify and escalated duplicate, fraudulent, or non-compliant claims
• Process supplier invoices and support payment runs
• Resolve invoice and expense queries professionally and promptly
• Reconcile supplier statements and maintain accurate records
• Assist with month-end activities, reporting, audits, and continuous improvement initiatives

About You

• Experience in Accounts Payable, Finance Administration, Expense Administration, or a similar role
• Excellent attention to detail and accuracy
• Strong organisational skills and ability to meet deadlines
• Good communication and customer service skills
• Proficient in Microsoft Office, particularly Excel
• Comfortable working in a fast-paced, high-volume environment

Desirable

• COINS system experience
• Construction industry experience
• Experience processing high volumes of transactions

Why Join WPS?

At WPS, you'll join a supportive team where collaboration, accuracy, and continuous improvement are valued. This is a fantastic opportunity for someone looking to develop their finance and processing career within a growing business.

This position requires a Standard Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks.

To learn more about the checks included in this process, please click on the following link: National Security Vetting

Our Commitments

WPS is proud to be an employer where anyone can thrive, and we welcome applications from candidates of all backgrounds. We encourage you to apply even if you don't meet every requirement, as we value transferable skills and assess all applications fairly.

We don't discriminate based on a criminal record; all applications are reviewed on an individual basis against the requirements of the role. Some roles may require additional checks, due to the nature of the work. As a Disability Confident Leader, we offer an interview to applicants with a disability who meet the minimum criteria for the role and opt in to the Disability Confident scheme. Reasonable adjustments are available, please contact us at [e-mail]