Executive Team & Project Coordination Officer

Internet Watch Foundation; Cambridgeshire and Peterborough; Hybrid; GBP 36,000 - 44,000; Full time

Benefits offered by this job

On-site parking

Pension scheme

Life assurance

Private health care

Cycle to work scheme

Job summary

Internet Watch Foundation seeks an Executive Team & Project Coordination Officer in Cambridge. You will back the CEO and Head of Legal & Governance, organising governance processes, coordinating Board meetings and managing complex diaries with a focus on strategic projects.

You will be responsible for drafting correspondence, supporting trustees, and coordinating travel and events while maintaining discretion in handling sensitive information.

Qualifications

• Experience as an Executive Assistant, Project Coordinator or senior administrator at Board level.
• Excellent minute-taking and governance administration skills.
• Proactive, calm under pressure with strong judgement and discretion.

Responsibilities

• Manage the CEO's diary, meetings and correspondence.
• Organise and service Board, committee and strategy meetings, prepare papers and take minutes.
• Track actions and monitor progress against strategic objectives.
• Support governance processes, trustee records and inductions.
• Draft correspondence for senior leaders.
• Coordinate travel, events and logistics for high-profile events and projects.
• Support the wider Executive Team.

Skills

Executive support

Project coordination

Governance administration

Minute taking

Stakeholder management

Microsoft 365

AI tools usage

Tools

Microsoft 365

AI tools

Job description

Executive Team & Project Coordination Officer

Location: Cambridge

Salary: £40,000.00 per annum + benefits

Vacancy Type: Permanent, Full Time

We work to make the internet a safer place. Never has a truer word been spoken of the Internet Watch Foundation. Our work is trusted by law enforcement, governments and technology companies. Our tech-for-good services are used by over 200 companies, including some of the global tech giants.

For 30 years, IWF has been assessing, categorising and seeking the removal of child sexual abuse imagery online. As online abuse has grown, so have we, and our strategy now sets out our path to becoming a true global organisation. Our Executive Team is leading that next chapter, shaping international policy and driving innovation with the tech sector, and they need someone exceptional to help keep it all running smoothly.

As our Executive Team & Project Coordination Officer, you'll report directly to the CEO and work closely with our Head of Legal & Governance. You'll be the organisational backbone of our senior leadership team, managing complex diaries, coordinating Board and committee business and supporting the strategic projects that drive our mission forward.

What you'll be doing

• Managing the CEO's diary, meetings and correspondence
• Organising and servicing Board, committee and strategy meetings, including preparing papers and taking accurate minutes
• Tracking actions to completion and helping monitor progress against strategic objectives
• Supporting governance processes, trustee records, inductions and engagement
• Drafting correspondence and communications on behalf of senior leaders
• Coordinating travel, events and logistics, and supporting high-profile organisational events and projects
• Supporting the wider Executive Team

Who we're looking for

You’ll be an experienced Executive Assistant, Project Coordinator or senior administrator who’s comfortable working at Executive and Board level. You’ll bring excellent minute-taking and governance administration skills, outstanding organisation and the judgement and discretion to handle sensitive information with care. You’ll be proactive, calm under pressure and confident building relationships with senior stakeholders and trustees. You’ll also be proficient in Microsoft 365 and experienced in using approved AI tools effectively in your work.

Charity sector experience or knowledge of trustee governance would be helpful, but we welcome applicants from corporate, public sector and commercial backgrounds too.

You will not be required to view criminal images. All applicants will be subject to enhanced DBS checks prior to confirmation of employment.

Salary details: £40,000.00per annum + benefits which include generous annual leave entitlement, pension scheme, life assurance, private health care, cycle to work scheme. We also have on-site parking.

Hours: Full time - 35 hours per week. The role is based in the Science Park on the outskirts of Cambridge, offering hybrid working with 2 3 days per week in the office and as needed. We are a family‑friendly employer and take a flexible approach around personal commitments when agreeing work patterns.

Closing date

Closing date for applications is Sunday 23 October 2026. Interviews are provisionally scheduled for Friday 30 October 2026.