Executive Team Assistant to Leadership, Defence AI

helsing.ai; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

VSOP options

Relocation support

Learning allowance

Health & wellness

Social events

Enhanced parental leave

Remote work during pregnancy

Job summary

Helsing in London is seeking a proactive Team Assistant to support the Chief Operating Officer’s team as it collaborates with governments, armed forces and industry partners. You will manage diaries across time zones, organise meetings, coordinate travel and handle sensitive correspondence with care and discretion.

This role requires clear written and spoken English, strong MS Office skills, and the ability to prioritise in a fast-moving environment.

Qualifications

• Experience supporting senior stakeholders or executive teams.
• Ability to manage competing priorities in a fast-moving environment.
• Clear written and verbal communication with internal/external partners.

Responsibilities

• Act as first point of contact for leadership team and stakeholders.
• Manage complex diaries across time zones and schedule internal/external meetings.
• Plan business travel end to end, including visas and logistics.
• Prepare travel and expense reports accurately and on time.
• Organise meetings and events with senior officials across government and industry.

Skills

Calendar management

Diary management

Travel planning

Communication

MS Office (Outlook)

Tools

SAP Concur

MS Office

Job description

Helsing in London is seeking a proactive Team Assistant to support the Chief Operating Officer’s team as it collaborates with governments, armed forces and industry partners. You will manage diaries across time zones, organise meetings, coordinate travel and handle sensitive correspondence with care and discretion.

This role requires clear written and spoken English, strong MS Office skills, and the ability to prioritise in a fast-moving environment.