Executive & Team Assistant

Digital Jersey; Saint Helier; On-site; GBP 32,000 - 42,000; Full time

Job summary

Digital Jersey in Jersey is seeking an experienced Executive & Team Assistant to provide high-quality executive support to the Chief Executive Officer. You will manage the CEO's diary, coordinate meetings, prepare materials, and liaise with stakeholders.

The role also covers shared administrative support across Digital Jersey, Events, the Hub and DJX operations during busy periods, with no responsibility for strategic planning or HR.

Responsibilities

• Proactively manage the CEO's diary, commitments and scheduling.
• Coordinate internal and external meetings on behalf of the CEO.
• Act as a key point of contact for stakeholders engaging with the CEO.
• Prepare meeting materials and briefing information as required.
• Track actions and follow-up requirements arising from meetings.

Job description

Executive & Team Assistant

Application Deadline: 4 October 2026

Department: Operations

Employment Type: Full Time

Location: Jersey

Reporting To: Chief Executive Officer

Description

The Executive & Business Support Coordinator provides high-quality executive assistance and administrative support to the Chief Executive Officer.

The primary focus of the role is to ensure the CEO is effectively supported through proactive diary management, meeting coordination, stakeholder liaison and day-to-day administrative support.

In addition, the postholder will provide shared administrative support across Digital Jersey and be cross-trained in Events, the Hub and DJX operations to provide practical support and operational cover during busy periods and staff absence.

The role is primarily focused on executive support and coordination. The postholder may provide administrative support across wider organisational activities where required but does not hold functional ownership or responsibility for strategic planning, organisational leadership, governance management, company secretarial duties, HR management or project delivery.

Key Responsibilities

• Proactively manage the CEO's diary, commitments and scheduling.
• Coordinate internal and external meetings on behalf of the CEO.
• Act as a key point of contact for stakeholders engaging with the CEO.
• Prepare meeting materials and briefing information as required.
• Track actions and follow-up requirements arising from meetings.