Executive Assistant

Alternative Heat Ltd; Banbridge; On-site; GBP 32,000 - 42,000; Full time

Job summary

Alternative Heat Ltd. is seeking an Executive Assistant at our Head Office in Banbridge to provide high-level support to the Managing Director, Operations Director and Associate Directors.

Responsibilities include preparing meetings, reports and documents, and drafting professional slide decks for the executive team. The role requires excellent organisational skills, strong communication abilities, and proactive collaboration with the senior leadership team to ensure timely, accurate business

Qualifications

• Role requires a highly organised and proactive individual.
• Prepare meetings, presentations, briefings, and corporate documents.
• Draft professional slide decks for the executive team.
• Support CEO Office by overseeing business support processes and operational quality.

Responsibilities

• Prepare meetings, presentations, briefings, and corporate documents.
• Draft professional slide decks for the executive team.
• Attend senior meetings and record minutes.
• Distribute actions and support the CEO Office by overseeing business support processes.

Skills

Presentation preparation

Minutes taking

Stakeholder management

Organization

Document preparation

Tools

Microsoft Office

PowerPoint

Job description

Executive Assistant

Application Deadline: 24 September 2026

Department: Document Control

Employment Type: Permanent - Full Time

Location: Alternative Heat Head Office

Reporting To: Managing, Operations and Associate Directors

Description

Team Overview: The Document Control department ensures the efficient management, organisation, and distribution of all project-related documentation. This team maintains version control, tracks approvals, and ensures that the latest documents are readily accessible to all stakeholders across the project lifecycle. By upholding strict document management protocols, the department supports compliance, enhances collaboration, and helps maintain consistency and accuracy across all project communications.

Role Overview: The Executive Assistant is a proactive and business-focused role, providing high-level support to senior leaders. The post holder will collaborate closely with the Managing Director, Operations Director and Associate Directors delivering first-class assistance in preparing presentations, reports, and documents. This role combines strategic awareness with hands-on operational support, requiring excellent organisational skills and strong communication abilities.

• Job Title | Executive Assistant
• Location | Alternative Heat Head Office, Banbridge.
• Hours | Monday-Thursday 8am-5pm and Friday 8am-3pm
• Salary | Competitive Depending on Experience
• Responsible to | Managing Directors.

What You'll be Doing

This role requires a highly organised and proactive individual who can work independently, adapt to changing priorities, and support the smooth operation of the Senior Leadership Team. Responsibilities include preparing meetings, presentations, briefings, and corporate documents, as well as drafting professional slide decks for the executive team. The role also involves attending senior meetings, recording minutes, distributing actions, and supporting the CEO Office by overseeing business support processes and operational quality. Strong communication and stakeholder management skills are essential, alongside the ability to identify and implement improvements that enhance efficiency and ensure timely business communications across the organisation.