Executive Assistant - (12 M Maternity Cover)

WPP; Greater London; Hybrid; GBP 42,000 - 58,000; Full time

Job summary

WPP is seeking a highly organized Executive Assistant to provide top-tier support to the Leadership Team on a 12-month fixed-term contract. You will manage complex diaries, coordinate meetings across time zones, prepare materials, and handle confidential information with discretion.

The role requires excellent communication, a proactive attitude, and the ability to work independently in a fast-paced, global technology-driven environment. Hybrid work with office presence is expected.

Qualifications

• Complete discretion when dealing with confidential information.
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Responsibilities

• Proactive diary management across multiple time zones, working to understand leadership priorities and to ensure their schedules reflect these weekly; also knowing this may be subject to urgent change.
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Skills

Discretion

Excellent communication

Fast-paced execution

Enthusiastic and can-do

Experience in social media

Tools

Microsoft Office

Job description

WPP is the trusted growth partner for the world’s leading brands.

We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.

We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise.

Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

For more information, visit WPP.com.

Why we're hiring:

WPP is currently driving the industry’s largest business transformation across the marketing and advertising sector. Dominic Shine our Global CIO is driving a major transformation of our Enterprise Technology capabilities across the group. Key to this transformation is the strengthening of the Global Enterprise Technology Leadership Team and the introduction of a new operating model which will see 2500+ technology professionals across the group come together to form an integrated global team that services and enables the ongoing transformation of our agencies and functions.

On a 12 month fixed term contract, we are seeking a highly organised and adaptable individual to provide top-tier support to Executives on our Leadership Team. The person should have extensive previous EA experience, preferably in a fast-paced and complex environment, with the ability to work independently. Experience of working for a similar, global technology focussed organisation to WPP would be ideal.

Key qualifications include strong communication skills and the ability to interact confidently with stakeholders at all levels in a fast paced-paced, complex environment. Confidentiality, positivity, and meticulous attention to detail are essential.

What you'll be doing:

• Proactive diary management across multiple time zones, working to understand leadership priorities and to ensure their schedules reflect these weekly; also knowing this may be subject to urgent change.
• The main point of contact for all meeting co-ordination; liaise directly across the ET team and WPP company – from our newest employee to the most senior people.
• Support the Directors in timely preparation of materials for meetings and presentations; being one step ahead as we move across different workstreams and priorities.
• Organise and co-ordinate meetings, build relevant agendas and ensure cadence of meetings, relevant content and actions are followed through.
• Support the production of any confidential information as required with absolute discretion, working in a position of high trust.
• Coordination of all travel and logistics e.g. flights and accommodation etc.
• Responsible for preparation and submission of expenses, managing holidays and sickness calendar.
• Help with organisation of key events such as internal meetings, offsite sessions, private dinners, and Town Halls.
• Provide cover for other executive assistants in the team when needed.

What you'll need:

• Complete discretion when dealing with confidential information.
• Demonstrated experience - show a passion for the importance, know where we still have fun but need to be a little more formal at times
• Fast paced and proficient execution of tasks.
• Excellent communication skills, communicating to all – regardless of position.
• Enthusiastic and can-do approach to work.
• Experience of working in social media would be advantageous.
• Strong proficiency in Microsoft Office.

Who you are:

You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.

You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.

You're extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.

What we’ll give you:

Passionate, inspired people – We aim to create a culture in which people can do extraordinary work.

Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.

Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Please read our Privacy Notice (https://www.wpp.com/en/careers/wpp-privacy-policy-for-recruitment) for more information on how we process the information you provide.