Team Administrative Assistant

wpp; Greater London; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Hybrid work model

Career development opportunities

Job summary

WPP is seeking a highly organised Team Administrative Assistant to provide proactive support to senior stakeholders within the UK Marketing, Corporate Affairs and Communications team. You will be the go-to person keeping diaries, coordinating meetings, travel and expenses, ensuring smooth behind-the-scenes operations.

The role suits someone with experience in a communications, marketing, media or professional services setting who can manage multiple priorities with discretion and professionalism

Qualifications

• Experience as Administrative Assistant, Team Assistant or Executive Assistant.
• Experience in communications, corporate affairs, marketing, media or professional services environments is advantageous.
• Exceptional organisational skills and attention to detail; ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills; proficient in MS Office tools.

Responsibilities

• Managing diaries and schedules across multiple time zones; coordinating meetings.
• Coordinating domestic and international travel; arranging itineraries and travel policies.
• Organising meeting rooms, catering, virtual set-up and visitor arrangements.
• Preparing and processing expense submissions accurately and efficiently.
• Acting as first point of contact for team administration and operational support.
• Supporting team events, meetings and logistics within Marketing, Corporate Affairs and Communications.

Skills

Administrative experience

Team Assistant

Executive Assistant

Organisational skills

Attention to detail

Multitasking

Written and verbal communication

MS Outlook/Word/Excel/PowerPoint/Teams

Tools

Outlook

Word

Excel

PowerPoint

Microsoft Teams

Job description

WPP is the trusted growth partner for the world's leading brands.

We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company - powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.

We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise.

Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

For more information, visit WPP.com.

Why we're hiring:

We're looking for a highly organised, confident and proactive Team Administrative Assistant who can build strong relationships, provide exceptional support to senior stakeholders and uphold the highest standards of discretion and professionalism within WPP's global Marketing, Corporate Affairs and Communications team based in the UK.

This role is ideal for someone who has experience within a communications, corporate affairs, marketing, media or professional services environment and enjoys being the person who keeps everything running smoothly behind the scenes.

You'll provide support to senior stakeholders, helping to coordinate busy schedules, organise meetings, manage travel and ensure the team operates efficiently.

What you'll be doing:

Stakeholder Support

• Managing diaries and schedules, coordinating meetings across multiple time zones and resolving conflicts proactively.
• Organising stakeholder meetings, including meeting rooms, catering, virtual set-up and visitor arrangements.
• Coordinating domestic and international travel, creating seamless itineraries and ensuring travel aligns with company policies.
• Preparing and managing expense submissions accurately and efficiently.

Wider Team Support

• Acting as a trusted first point of contact for team administration and operational support.
• Supporting team events, meetings and wider logistics across the Marketing, Corporate Affairs and Communications function.
• Maintaining distribution lists, organisational charts and shared team resources.
• Ensuring documentation, marketing assets and information are organised, accurate and easily accessible.

What you'll need:

• Experience as an Administrative Assistant, Team Assistant or Executive Assistant.
• Experience within communications, corporate affairs, marketing, media, agency or professional services environments would be highly advantageous.
• Exceptional organisational skills and attention to detail.
• The ability to manage multiple priorities and adapt quickly in a fast-paced environment.
• Strong written and verbal communication skills.
• Strong knowledge of Outlook, Word, Excel, PowerPoint and Microsoft Teams.

Who you are:

• You're open : We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.
• You're optimistic : We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.
• You're extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.

What we'll give you:

• Passionate, inspired people - We aim to create a culture in which people can do extraordinary work.
• Scale and opportunity - We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.
• Challenging and stimulating work - Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?

#LI-Hybrid

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we've adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Please read our Privacy Notice ( https://www.wpp.com/en/careers/wpp-privacy-policy-for-recruitment ) for more information on how we process the information you provide.