Executive Support to Deputy Director (Remote)

Brook Street; Greater London; Hybride; GBP 28 000 - 36 000; Plein temps

Résumé du poste

Brook Street is recruiting an executive support professional to assist a Deputy Director in a government office. The role combines proactive administration, diary/inbox management and strategic coordination, with a focus on using digital tools to keep priorities on track.

You will handle communications, organise information for quick retrieval, and coordinate briefings and meetings, including events and off-sites, while building strong relationships across the directorate and wider government.

Qualifications

• Experience providing proactive support to senior leaders in a large or complex organisation, including diary/inbox management, planning and prioritisation.
• Strong digital skills, including experience using productivity tools and AI/automation to improve efficiency and reduce administrative effort.
• Excellent organisational judgement—able to anticipate needs, manage competing priorities and ensure actions are followed through.
• Confident communication and relationship-building with senior stakeholders and colleagues.

Responsabilités

• Maintain accurate, up-to-date workforce data including headcount, vacancies, recruitment campaigns, transfers and cost centre changes.
• Provide proactive and strategic support to the Deputy Director, including diary and inbox management and careful prioritisation.
• Act as first point of contact for the Deputy Director’s office, sorting communications and coordinating inputs.
• Use digital productivity tools (including AI/automation) to summarise meetings, capture decisions, track actions and organise information.
• Develop and maintain simple, effective ways of organising records, decisions and actions for follow-through.
• Coordinate briefings, reports and returns, ensuring timeliness, accuracy and proportionality.
• Coordinate participation in meetings, events and off-sites, and help organise team activities.
• Build strong working relationships across the directorate, department and wider government.

Connaissances

Senior leadership support

Diary & inbox management

Planning & prioritisation

Digital productivity tools

AI / automation literacy

Stakeholder relationship building

Outils

Office productivity software

AI/automation tools

Description du poste

Brook Street is recruiting an executive support professional to assist a Deputy Director in a government office. The role combines proactive administration, diary/inbox management and strategic coordination, with a focus on using digital tools to keep priorities on track.

You will handle communications, organise information for quick retrieval, and coordinate briefings and meetings, including events and off-sites, while building strong relationships across the directorate and wider government.