Executive Support Specialist (Hybrid)

Perth and Kinross Council; Perth; Hybrid; GBP 29,000 - 31,000; Full time

Benefits offered by this job

Generous annual leave

6 days public holiday

Pension scheme

Flexible Working

Wellbeing Framework

Flexi time

Range of benefits

Job summary

Perth & Kinross Council is seeking a skilled Personal Assistant to provide comprehensive secretarial and administrative support to the Executive and Strategic Leadership team. You will manage complex diaries, take minutes, arrange meetings, and prepare PowerPoint presentations while handling sensitive information with discretion.

Hybrid working is available, with office-based duties at Perth and occasional homeworking.

Qualifications

• Experience of working in an administrative environment.
• Excellent communication skills both verbal and written with the ability to communicate to a range of different audiences.
• Excellent typing/word processing skills and ability to take detailed minutes and format reports.

Responsibilities

• Provide secretarial and administrative support to the Executive and Strategic Leadership team, including managing complex diaries, taking minutes, arranging meetings, preparing PowerPoint presentations and conducting research.
• Process incoming mail, including service requests and FOIs, and input requests into relevant systems following Council procedures.
• Handle enquiries, receive visitors, and liaise with Councillors and Senior Officers as needed.
• Communicate with external agencies such as the Scottish Parliament, Scottish Government, COSLA, and other organisations on behalf of the Leadership team.
• Support the coordination of Committee reports, including formatting and liaising with relevant officers, to meet deadlines.
• Maintain absolute confidentiality and discretion, especially with personal, financial, or sensitive information and process information in line with GDPR requirements.
• Attend and take detailed minutes at meetings (in person or hybrid), process actions, and liaise with relevant officers.

Skills

Administrative experience

Excellent communication

Typing/word processing

Tools

MS Office 365

Job description

Perth & Kinross Council is seeking a skilled Personal Assistant to provide comprehensive secretarial and administrative support to the Executive and Strategic Leadership team. You will manage complex diaries, take minutes, arrange meetings, and prepare PowerPoint presentations while handling sensitive information with discretion.

Hybrid working is available, with office-based duties at Perth and occasional homeworking.