Executive Support Specialist — Accessible Meetings & Admin

Guidant Global; England; On-site; GBP 22,000 - 29,000; Full time

Job summary

Guidant Global is seeking a Personal Assistant to provide comprehensive administrative support to the Executive. You will manage diaries, handle communications, support events, and ensure all materials and presentations are described for visual accessibility.

The role requires strong IT skills, experience with Outlook and Microsoft 365, and a proactive, confidential approach. Salary is paid per hour with PAYE and umbrella options, for a 9-month contract, based in the United Kingdom.

Qualifications

• Clear communication with Rich, providing sighted support in various environments.
• Experience managing a diary (Outlook) and using Microsoft 365.
• Experience handling sensitive and confidential information.

Responsibilities

• Ensure communications are compatible with a Screen Reader.
• Provide tailored administrative support including post, filing and note taking.
• Manage diary with Executive; brief before and during meetings and events.
• Manage inbox for Executive.
• Provide in-person visual support at events, meetings, seminars and drop-ins.
• Verbally describe surroundings and obstacles; communicate visual aspects of presentations.
• Troubleshoot technical issues as needed.
• Prepare resources for meetings and events; bring necessary materials.
• Take minutes and log actions; respond to email and phone inquiries.
• Carry out online research; maintain stakeholder relationships.

Skills

Excellent IT skills

Diary management (Outlook)

Microsoft 365

Stakeholder liaison

Positive can-do attitude

Confidential handling

Tools

Outlook

Microsoft 365

Job description

Guidant Global is seeking a Personal Assistant to provide comprehensive administrative support to the Executive. You will manage diaries, handle communications, support events, and ensure all materials and presentations are described for visual accessibility.

The role requires strong IT skills, experience with Outlook and Microsoft 365, and a proactive, confidential approach. Salary is paid per hour with PAYE and umbrella options, for a 9-month contract, based in the United Kingdom.