Executive Assistant

Guidant Global; Greater London; On-site; GBP 42,000 - 54,000; Full time

Job summary

Guidant Global is seeking an experienced Executive Assistant to support a senior Director. You will manage the diary, visits and meetings, coordinate urgent actions and communications, and act as a trusted contact for internal and external stakeholders to keep executive delivery on track.

In a fast-paced, office-based environment with a flexible pattern, you will drive efficiency, identify risks and dependencies, and help continuously improve executive support practices while maintaining

Qualifications

• Proven experience in executive support or senior administrative roles.
• Ability to manage diary, meetings and correspondence with discretion.
• Strong stakeholder engagement and communication skills.
• Comfort with a fast-paced, high-profile environment.

Responsibilities

• Organising the Director's working environment and handling routine matters on their behalf.
• Supporting diary management, visits and wider executive coordination requirements.
• Planning, coordinating and delivering cross-executive initiatives and meetings.
• Capturing decisions and progressing actions from executive meetings.
• Identifying risks, dependencies and opportunities to improve delivery.

Skills

Executive support

Diary management

Stakeholder management

Communication skills

Discretion and professionalism

Prioritisation

Relationship building

Office coordination

Job description

You'll be supporting senior leadership in a role where organisation, judgement, communication and stakeholder confidence really matter. The working pattern will need to be flexible, as the location of work may mirror the Director's diary. There may be weeks where the role requires a full five days onsite, so candidates must be comfortable with a highly flexible, office-based working model.

You'll have the opportunity to:

• Support a senior Director with complex diary, visit and executive support requirements.
• Act as a key point of contact for stakeholders across the organisation, building trusted relationships with colleagues at all levels.
• Help coordinate and deliver cross-executive initiatives, meetings and actions.
• Work at pace across a high degree of complex issues, managing competing priorities and supporting effective executive decision-making.
• Contribute to improvements in executive support practices, processes and service delivery.
• Operate within a demanding and high-profile environment where discretion, professionalism and reliability are essential.

What You'll Be Doing

You will play a critical role in enabling the effective day-to-day running of the Executive team. This will include managing routine matters and correspondence, supporting diary and visit requirements, coordinating meetings, progressing actions, and helping ensure that senior leaders are able to operate effectively.

You will be responsible for:

• Organising the Director's working environment so they can operate effectively, including dealing with routine matters and correspondence on their behalf.
• Supporting diary management, visits and wider executive coordination requirements.
• Planning, coordinating and delivering initiatives that meet cross-executive requirements.
• Identifying and mitigating potential risks, dependencies and interdependencies across executive activity.
• Planning and facilitating executive meetings, capturing decisions, communicating outcomes and progressing actions.
• Setting direction and prioritising work across the office, including coordinating junior office resource and working closely with Facilities management.
• Identifying opportunities to improve delivery practices, processes and the overall Executive Support service offering.
• Building strong relationships with other Executive Assistants, Personal Assistants and stakeholders across the wider organisation.
• Acting as a trusted liaison between senior leaders and key internal and external stakeholders.

Your Experience

To be successful, you'll be able to demonstrate experience in a busy executive support, office coordination or senior administrative role where you have supported senior stakeholders, managed competing priorities and operated with professionalism, pace and discretion.

You'll bring:

• Proven experience planning, coordinating and delivering requirements or initiatives using strong written and verbal communication skills.
• A proactive, self-starting approach, with the confidence to operate autonomously and support others effectively.
• Strong prioritisation skills, with the ability to manage multiple requirements simultaneously and adapt to changing circumstances.
• Excellent stakeholder management skills, including the ability to build relationships with senior colleagues and external partners.
• The confidence to navigate complex stakeholder dynamics professionally and effectively.
• Strong interpersonal and influencing skills, including the ability to coordinate busy stakeholders and drive actions to completion.
• Exceptional organisational skills and attention to detail.

Essential Skills / Experience

• Proven experience in executive support, senior administration, office coordination or a similar fast-paced support role.
• Strong planning, coordination and delivery capability.
• Excellent written and verbal communication skills.
• Ability to operate with a high level of autonomy and initiative.
• Strong organisational skills, with the ability to prioritise and manage multiple activities simultaneously.
• Confident stakeholder engagement skills across all levels, including senior colleagues and external partners.
• Ability to work flexibly as part of a fast-paced team and adapt to changing priorities.
• Strong influencing and relationship-building capability.
• DV clearance held, or eligibility to undergo DV clearance.

In Return

You'll be joining a demanding but highly rewarding environment, where your organisation, judgement and ability to keep things moving will make a genuine difference to senior leadership delivery.

This is a role for someone who thrives on pace, handles complexity with confidence, and takes pride in being the person others rely on when priorities are moving quickly.

You'll work alongside experienced professionals, gain exposure to senior decision-making, and play a key role in enabling the successful delivery of high-impact activity.

This is a genuine opportunity to step away from the ordinary and build your career within an environment where professionalism, resilience, adaptability and initiative are genuinely valued.

As an organisation, we are committed to fostering an equitable, diverse and inclusive workplace where everyone feels valued and empowered. We actively seek talent from all backgrounds and believe diversity drives better outcomes for our people and our clients. We are committed to creating an environment where everyone can bring their best and whole selves to work and have the opportunity to thrive.

Guidant Global is acting as an Employment Business in relation to this vacancy.