Executive Support & Operations Coordinator

CO1001 Corporation of Lloyd’s; Greater London; On-site; GBP 42,000 - 56,000; Full time

Job summary

CO1001 Corporation of Lloyd’s is seeking a proactive Executive Assistant to support a busy leadership team in London. You will manage inboxes and diaries, coordinate internal and external meetings, handle expenses via Workday, and ensure smooth travel arrangements.

You will build trusted relationships across senior colleagues and market contacts, while safeguarding confidential information. This role requires excellent organisation, clear communication, attention to detail, and a collaborative

Qualifications

• Strong organisation, planning and diary management.
• Clear written and verbal communication.
• Experience managing competing demands and stakeholder expectations.
• The confidence to follow up, challenge deadlines and keep work on track.
• Excellent attention to detail and a consistent focus on quality.
• Experience providing team PA and meeting support.
• The ability to manage expenses, invoices and budget information accurately.
• Strong Microsoft Office skills, including Outlook, Word, PowerPoint and Excel.
• Discretion when handling confidential information.
• A collaborative approach and a commitment to delivering excellent support.

Responsibilities

• Manage busy inboxes and diaries, prioritising internal, external and market-facing commitments.
• Coordinate meetings, events and presentations, including agendas, content, venues and logistics.
• Track actions and follow up with stakeholders to drive work through to completion.
• Build effective relationships with senior colleagues, support teams and market contacts.
• Organise UK and international travel, where required.
• Prepare expenses, raise purchase orders and requisitions through Workday.
• Monitor invoices, expenditure and budgets across relevant cost centres.
• Manage team channels and email distribution lists.
• Provide meeting support, including agendas, minutes, actions and follow-ups.
• Handle sensitive and confidential information with care and sound judgement.
• Support the wider People leadership team and deputise for the Executive PA when needed.
• Take ownership of specific projects and pieces of work.

Tools

Workday

Job description

CO1001 Corporation of Lloyd’s is seeking a proactive Executive Assistant to support a busy leadership team in London. You will manage inboxes and diaries, coordinate internal and external meetings, handle expenses via Workday, and ensure smooth travel arrangements.

You will build trusted relationships across senior colleagues and market contacts, while safeguarding confidential information. This role requires excellent organisation, clear communication, attention to detail, and a collaborative