Executive Support Officer

S1jobs; City of Edinburgh; On-site; GBP 30,000 - 39,000; Full time

Job summary

S1jobs in Edinburgh is seeking an experienced Executive Business Support Coordinator to join a busy public sector organisation. This 12-month contract role provides executive, administrative and operational support to senior stakeholders and helps ensure the smooth running of day-to-day operations.

The role requires strong diary, inbox and meeting management skills, excellent organisational and communication abilities, and proficiency with Microsoft Office. 5 days onsite in Edinburgh.

Qualifications

• Previous experience in a business support, PA, executive support or administration role.
• Experience working within the public sector or a regulated environment.
• Strong diary, inbox and meeting management skills.
• Excellent organisational and communication abilities.

Responsibilities

• Provide administrative and executive support to senior stakeholders.
• Manage diaries, inboxes, travel and meeting logistics.
• Prepare agendas, papers and meeting packs.
• Take minutes and track actions.
• Support governance and secretariat activities.
• Coordinate events, workshops and stakeholder meetings.
• Maintain accurate records using Microsoft Office and corporate systems.

Skills

Diary management

Meeting management

Communication skills

Organisational skills

Tools

Microsoft Office

Job description

12-Month Contract | Edinburgh | 185.36 per day | Inside IR35 | 5 Days Onsite

We are seeking an experienced Executive Business Support Coordinator to join a busy public sector organisation in Edinburgh. This is a key support role providing executive, administrative and operational assistance to senior stakeholders while helping ensure the smooth running of day-to-day business operations.

Key Responsibilities

• Provide administrative and executive support to senior stakeholders.
• Manage diaries, inboxes, travel and meeting logistics.
• Prepare agendas, papers and meeting packs.
• Take minutes and track actions.
• Support governance and secretariat activities.
• Coordinate events, workshops and stakeholder meetings.
• Maintain accurate records using Microsoft Office and corporate systems.

Essential Experience

• Previous experience in a business support, PA, executive support or administration role.
• Experience working within the public sector or a regulated environment.
• Strong diary, inbox and meeting management skills.
• Excellent organisational and communication abilities.
• Proficiency with Microsoft Office applications.