Executive Support Officer

Harvey Nash Group; City of Edinburgh; On-site; GBP 30,000 - 39,000; Full time

Job summary

Harvey Nash Group in Edinburgh is seeking an experienced Executive Support Officer on a 12-month contract to provide executive, administrative and operational assistance to senior stakeholders, ensuring the smooth running of day-to-day business in a busy public sector organisation.

You will manage diaries, inboxes, travel and meeting logistics, prepare agendas and packs, take minutes, support governance activities and coordinate events, while maintaining accurate records using Microsoft Office

Qualifications

• Previous experience in a business support, PA, executive support or administration role.
• Experience working within the public sector or a regulated environment.
• Strong diary, inbox and meeting management skills.
• Excellent organisational and communication abilities.
• Proficiency with Microsoft Office applications.

Responsibilities

• Provide administrative and executive support to senior stakeholders.
• Manage diaries, inboxes, travel and meeting logistics.
• Prepare agendas, papers and meeting packs.
• Take minutes and track actions.
• Support governance and secretariat activities.
• Coordinate events, workshops and stakeholder meetings.
• Maintain accurate records using Microsoft Office and corporate systems.

Skills

Diary management

Inbox management

Meeting coordination

Executive support

Administrative skills

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

Executive Support Officer

12-Month Contract | Edinburgh | £185.36 per day | Inside IR35 | 5 Days Onsite

We are seeking an experienced Executive Business Support Coordinator to join a busy public sector organisation in Edinburgh. This is a key support role providing executive, administrative and operational assistance to senior stakeholders while helping ensure the smooth running of day-to-day business operations.

Key Responsibilities

• Provide administrative and executive support to senior stakeholders.
• Manage diaries, inboxes, travel and meeting logistics.
• Prepare agendas, papers and meeting packs.
• Take minutes and track actions.
• Support governance and secretariat activities.
• Coordinate events, workshops and stakeholder meetings.
• Maintain accurate records using Microsoft Office and corporate systems.

Essential Experience

• Previous experience in a business support, PA, executive support or administration role.
• Experience working within the public sector or a regulated environment.
• Strong diary, inbox and meeting management skills.
• Excellent organisational and communication abilities.
• Proficiency with Microsoft Office applications.