Executive Support & AI-Driven Operations Associate

Userc Dehradun; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Private health insurance

Bike subscription discount

Holidays 26 days + bank holidays

Remote-first – UK-wide

Job summary

Bike Club is seeking a proactive graduate or early-career professional to support the Chief of Staff and People Manager. You will organise leadership meetings, prepare information, capture decisions and drive follow-through, while using AI to streamline executive coordination and people processes.

This remote-first role offers exposure to strategy, governance and HR operations within a purpose-led, growing startup.

Qualifications

• Recent graduate or early-career professional with admin/ops/HR exposure.
• Strong organisational skills; manage multiple priorities and deadlines.
• Clear written and verbal communicator; adapt to audiences.
• Proven diary management for senior stakeholders.
• Excellent attention to detail with sensitive employee data.
• Discreet, trustworthy with sound judgement.
• Comfortable with general admin and HR tasks.
• Proactive, independent, and able to work with minimal supervision.
• Able to support Executive Chair level stakeholders.
• Curious about AI and applying it to HR processes.

Responsibilities

• Coordinate diaries and meeting schedules for senior leaders.
• Run admin for Exec Management and SLT including agendas and notes.
• Attend meetings to capture decisions and track actions.
• Prepare leadership papers and presentations using AI tools.
• Coordinate travel, offsites, and company events.
• Handle sensitive information with discretion.
• Support planning and coordination of events.
• Maintain trackers for priorities and actions.
• Support cross-functional projects with milestone tracking.
• Assist recruitment admin and onboarding processes.

Skills

Diary management

Stakeholder communication

Organization

Attention to detail

Discretion

Independent working

AI tools curiosity

Tools

HiBob

Job description

Bike Club is seeking a proactive graduate or early-career professional to support the Chief of Staff and People Manager. You will organise leadership meetings, prepare information, capture decisions and drive follow-through, while using AI to streamline executive coordination and people processes.

This remote-first role offers exposure to strategy, governance and HR operations within a purpose-led, growing startup.