Remote-First Executive & People Ops Associate

Bike Club Limited; Greater London; Remote; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Remote first – UK

26 days annual leave plus bank holiday

Private health insurance via Vitality

Bike subscription – £30/month discount

Job summary

Bike Club Limited is seeking an ambitious graduate or early-career professional to provide high-trust executive and People administration. You will work with the Chief of Staff, Executive Chair and People Manager, coordinating meetings, preparing information, and using AI to speed up work.

You will gain exposure to strategy, governance, operational cadence and People processes in a purpose-led, growing business with a strong focus on AI-enabled efficiency.

Qualifications

• Strong organisational skills with the ability to manage multiple priorities.
• Clear written and verbal communicator adaptable to audiences.
• Proven diary management and scheduling experience for senior stakeholders.
• Attention to detail handling sensitive employee data.
• Discreet with strong confidentiality judgment.
• Experience across general business admin and HR admin.
• Proactive, resourceful and able to work independently.
• Comfortable supporting senior stakeholders, including at Exec Chair level.
• Curious about AI and keen to apply it responsibly.

Responsibilities

• Coordinate diaries and meeting schedules for the Executive Chair and SLT.
• Run administration for Executive Management and SLT meetings.
• Attend meetings to take notes and track decisions.
• Prepare papers, briefs and reports using AI tools.
• Support travel, events and logistics.
• Maintain central trackers for priorities and actions.
• Assist with recruitment administration and onboarding.
• Manage HiBob employee records and payroll inputs.
• Provide practical support across the business including supplier coordination.

Skills

Diary management

Stakeholder communication

Organisational skills

HR administration

Project coordination

Independent work

Confidentiality

General office tools

AI curiosity

Tools

HiBob

Payroll systems

MS Office

Job description

Bike Club Limited is seeking an ambitious graduate or early-career professional to provide high-trust executive and People administration. You will work with the Chief of Staff, Executive Chair and People Manager, coordinating meetings, preparing information, and using AI to speed up work.

You will gain exposure to strategy, governance, operational cadence and People processes in a purpose-led, growing business with a strong focus on AI-enabled efficiency.