Executive Support Administrator – 12-Month FTC

Walsall Housing Group; Walsall; Hybrid; GBP 19,000 - 23,000; Full time

Benefits offered by this job

27 days annual leave

Defined benefit pension

Health cash plan

Shopping and leisure discounts

Job summary

whg is recruiting an Administrative Assistant to support the Executive Support Team in a fast-paced environment. You will coordinate meetings, prepare packs, manage diaries and support financial administration while maintaining high levels of discretion and data protection compliance.

The role requires strong organisational and communication skills, MS Office proficiency and the ability to work independently or in a small team.

Qualifications

• GCSE grade C/4 or above (Level 2).
• Experience in an administrative environment requiring tact, judgement and discretion.
• Strong organisational skills with the ability to prioritise workloads and manage multiple tasks.
• Excellent communication and interpersonal skills with a professional manner.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint).
• Ability to work flexibly, both independently and in a small team.
• Excellent attention to detail and confidentiality.
• Understanding of data protection principles.
• Diary management and minutes preparation experience is advantageous but not essential.

Responsibilities

• Provide professional administrative support to the Executive Support Team and ensure tasks are completed accurately and on time.
• Act as an initial point of contact for colleagues, customers and external partners with discretion.
• Coordinate meetings, conferences, events, travel and accommodation arrangements.
• Prepare meeting agendas, collate reports, produce electronic packs and take minutes when required.
• Assist with financial administration, including processing purchase orders and collation of credit card expenditure.
• Maintain accurate records and filing systems, keeping information up to date.
• Build effective working relationships across the organisation while upholding confidentiality.

Skills

Organisational skills

Communication skills

Discretion/confidentiality

MS Office proficiency

Diary management

Independent working

Data protection knowledge

Education

GCSE grade C/4 or above (Level 2)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

whg is recruiting an Administrative Assistant to support the Executive Support Team in a fast-paced environment. You will coordinate meetings, prepare packs, manage diaries and support financial administration while maintaining high levels of discretion and data protection compliance.

The role requires strong organisational and communication skills, MS Office proficiency and the ability to work independently or in a small team.