Executive Search Coordinator

FY Recruitment; City Of London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Hybrid working

Job summary

FY Recruitment is seeking an Executive Search Coordinator (Float) in London to support multiple project teams on a 12-month fixed-term basis. The role covers sickness, holidays, and long-term absences, enabling smooth delivery across the global search division.

You will coordinate with senior stakeholders, produce documentation to a high standard, and manage CRM data. The position is hybrid, with three days in Mayfair offices, offering exposure to a leading executive search firm.

Qualifications

• Experience as Executive Assistant or Project Coordinator in professional services.
• Experience supporting multiple teams in a fast-paced environment.
• Excellent English writing and document production skills.

Responsibilities

• Provide flexible cover to Project Coordinators across teams.
• Manage multiple projects and prioritise in a fast-moving setting.
• Produce, edit and proofread client-facing and internal documents.
• Liaise with clients, stakeholders and senior team members.
• Maintain accurate project data in CRM systems.
• Anticipate needs and support teams efficiently.

Skills

Exceptional organisational skills

Strong communication skills

Relationship building

Attention to detail

Proactive / proactive cover

Tools

CRM systems

Job description

Executive Search Coordinator (Float) – Leading Executive Search Firm, London

Contract: 12-month Fixed Term (strong potential to go perm after)

Location: Mayfair, London (Hybrid – 3 days in office)

About the Role An exceptional opportunity has arisen for a proactive Executive Search Coordinator to join a prestigious Executive Search firm’s global search division. This is a 12-month fixed-term contract role covering multiple Project Coordinators in a float capacity, supporting teams across various projects by covering sickness, holidays, and long-term absences.

You will be highly organised, adaptable, and able to manage competing priorities in a fast-paced environment. The role requires strong communication skills and the ability to build excellent relationships with clients and stakeholders. You will produce and proofread documentation, work extensively with CRM systems, and engage closely with project details to ensure smooth delivery.

Key Responsibilities:

• Provide flexible cover and support to Project Coordinators across multiple teams
• Manage and prioritise multiple projects simultaneously in a fast-moving environment
• Produce, edit, and proofread client-facing and internal documentation to the highest standard
• Liaise effectively with clients, stakeholders, and senior team members
• Use CRM systems to manage project data and client information accurately
• Anticipate needs, manage upwards, and stay one step ahead to support teams efficiently

What We’re Looking For

• Recent experience as a Executive Assistantor Project Coordinator within a professional services environment ideally Executive Search,Management Consultancy or Legal
• Exceptional organisational skills with the ability to stay calm under pressure and adapt quickly
• Excellent written English with strong document production and proofreading abilities
• Proven ability to build and maintain relationships with high-profile clients and stakeholders
• Experience working with CRM systems
• Strong problem-solving skills, business judgement, and interpersonal abilities

Why Join?

• Work for a leading executive search firm with a global presence
• Engage with a variety of projects, teams, and senior stakeholders
• Hybrid working;3 days in the office in Central London
• Join a company committed to diversity and inclusion, encouraging employees to bring their whole selves to work
• Opportunity to develop your skills and career within a high-performing professional services environment