Executive & Projects Coordinator — Remote, Acquisitions

Pinar Care; Fareham; Remote; GBP 25,000 - 32,000; Full time

Job summary

Pinar Care is seeking a highly organised Business Administrator to support the Executive Director and coordinate acquisition and integration activity across our growing organisation. This role blends executive support, project coordination, corporate administration and stakeholder communication to keep priorities, meetings, actions and deadlines clearly organised.

You will manage diaries, travel, briefing materials, prepare agendas and minutes, maintain risk and action logs, and support Day 1

Qualifications

• Exceptional organisation and attention to detail.
• Strong written and verbal communication skills.
• Experience preparing meeting papers, taking minutes and maintaining action trackers.
• The confidence to obtain updates, challenge delays professionally and escalate concerns appropriately.
• Excellent Microsoft 365 skills, particularly Outlook, Teams, Word, Excel and PowerPoint.
• Sound judgement and the ability to handle confidential information.
• A proactive, resilient and collaborative approach.
• GCSE-level English and mathematics, or equivalent.

Responsibilities

• Provide high-quality administrative and personal assistant support to the Executive Director and, where agreed, other senior leaders.
• Coordinate diaries, meetings, travel, correspondence, presentations and briefing materials.
• Prepare agendas, take accurate minutes and follow up agreed actions.
• Maintain acquisition and integration plans, trackers, deadlines and supporting documentation.
• Monitor progress across different workstreams and obtain updates from action owners.
• Identify and escalate delays, risks, dependencies and missing information.
• Coordinate acquisition, due-diligence, mobilisation and integration meetings.
• Maintain risk, issue, decision and action logs.
• Support Day 1 and post-completion activities, including Day 30 and Day 60 action tracking.
• Maintain acquisition pipeline information, stakeholder contact lists, organisation charts and document indexes.
• Administer secure data rooms and document repositories.
• Support Companies House submissions and maintain corporate registers and governance records.
• Liaise professionally with solicitors, accountants, brokers, advisers, sellers and internal teams.
• Handle confidential and commercially sensitive information with discretion.

Skills

Organisation

Communication

Executive Support

Project Coordination

MS 365

Attention to detail

Discretion

Outlook

Teams

Word

Excel

PowerPoint

Education

GCSE English & Maths

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Pinar Care is seeking a highly organised Business Administrator to support the Executive Director and coordinate acquisition and integration activity across our growing organisation. This role blends executive support, project coordination, corporate administration and stakeholder communication to keep priorities, meetings, actions and deadlines clearly organised.

You will manage diaries, travel, briefing materials, prepare agendas and minutes, maintain risk and action logs, and support Day 1