Personal Assistant (Fife Wide Team) AA

NHS Scotland; Dunfermline; On-site; GBP 25,000 - 29,000; Full time

Job summary

NHS Scotland is seeking a Personal Assistant to join Children's Services in Dunfermline, providing executive and administrative support to senior managers. The role covers governance processes, strategic priorities and multi‑agency service delivery across Children’s Services, Public Health Nursing and related areas.

The postholder will bring substantial PA/EA experience, be highly organized, and manage complex diaries, meetings and confidential information with discretion.

Qualifications

• Substantial experience in a Personal Assistant, Executive Assistant or senior administrative role.
• Ability to work independently and manage competing priorities.
• Advanced IT skills including Microsoft Office and experience developing/maintaining administrative systems.
• Experience in NHS, Health & Social Care Partnership or multi-agency environment is advantageous.

Responsibilities

• Provide executive and administrative support to senior Children's Services and Public Health Nursing managers.
• Support governance processes, strategic priorities and service delivery across Children’s Services, Public Health Nursing, Child Protection and Adult Protection.
• Manage complex diaries and coordinate meetings with multiple agencies and stakeholders.
• Prepare agendas and papers, record minutes and monitor actions through to completion.
• Handle sensitive and confidential information and manage correspondence for senior managers.
• Develop and maintain administrative systems, records and databases.

Skills

Diary management

Communication

Minutes taking

Independent worker

Microsoft Office

Records management

Tools

Microsoft Office

Administrative systems

Job description

An opportunity has arisen for a Personal Assistant to join Children's Services, providing comprehensive executive and administrative support to senior Children's Services and Public Health Nursing managers.

The postholder will support a range of complex workstreams including Children's Services, Public Health Nursing, Child Protection and Adult Protection, and will play a key role in supporting governance processes, strategic priorities and service delivery across these areas.

You will have substantial experience in a Personal Assistant, Executive Assistant or senior administrative role and be able to work independently, exercising sound judgement when managing competing priorities and responding to changing service demands.

Excellent organisational, communication and interpersonal skills are essential, together with the ability to manage complex diaries, coordinate meetings involving multiple agencies and stakeholders, prepare agendas and papers, record minutes and monitor actions through to completion.

The role requires experience of handling sensitive and highly confidential information, managing correspondence on behalf of senior managers, and maintaining effective communication with a wide range of internal and external stakeholders.

You should have advanced IT skills, including Microsoft Office applications, and experience of developing and maintaining administrative systems, records and databases. Experience within an NHS, Health and Social Care Partnership or multi-agency environment would be advantageous.

The successful candidate will be flexible, highly organised and proactive, with the ability to work using their own initiative whilst contributing positively to a wider administrative team.

The contracted 36 hours will be worked Monday to Friday.

For informal enquiries please contact [e-mail]

NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application.

We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK websitehere.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be foundhere.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.