Senior Executive Assistant, Children's Services

NHS Scotland; Dunfermline; On-site; GBP 25,000 - 29,000; Full time

Job summary

NHS Scotland is seeking a Personal Assistant to join Children's Services in Dunfermline, providing executive and administrative support to senior managers. The role covers governance processes, strategic priorities and multi‑agency service delivery across Children’s Services, Public Health Nursing and related areas.

The postholder will bring substantial PA/EA experience, be highly organized, and manage complex diaries, meetings and confidential information with discretion.

Qualifications

• Substantial experience in a Personal Assistant, Executive Assistant or senior administrative role.
• Ability to work independently and manage competing priorities.
• Advanced IT skills including Microsoft Office and experience developing/maintaining administrative systems.
• Experience in NHS, Health & Social Care Partnership or multi-agency environment is advantageous.

Responsibilities

• Provide executive and administrative support to senior Children's Services and Public Health Nursing managers.
• Support governance processes, strategic priorities and service delivery across Children’s Services, Public Health Nursing, Child Protection and Adult Protection.
• Manage complex diaries and coordinate meetings with multiple agencies and stakeholders.
• Prepare agendas and papers, record minutes and monitor actions through to completion.
• Handle sensitive and confidential information and manage correspondence for senior managers.
• Develop and maintain administrative systems, records and databases.

Skills

Diary management

Communication

Minutes taking

Independent worker

Microsoft Office

Records management

Tools

Microsoft Office

Administrative systems

Job description

NHS Scotland is seeking a Personal Assistant to join Children's Services in Dunfermline, providing executive and administrative support to senior managers. The role covers governance processes, strategic priorities and multi‑agency service delivery across Children’s Services, Public Health Nursing and related areas.

The postholder will bring substantial PA/EA experience, be highly organized, and manage complex diaries, meetings and confidential information with discretion.