Executive Secretary to the Management Team

NHS Ayrshire & Arran; Wishaw; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Annual Leave 35 days including public

NHS pension scheme

Annual incremental salary progression

Paid sick leave increasing with length

NHS discounts and more

Job summary

NHS Lanarkshire is seeking a skilled secretary/administrator to provide high‑level secretarial and administrative support to the Management Team. You will produce letters and reports, draft routine correspondence, and collate information as required.

You will also manage diary commitments, coordinate meetings across internal and external teams, handle mail and calls, and maintain databases for absence management and local training data to inform performance delivery.

Qualifications

• Professional qualification as stated (HNC or equivalent) in a relevant field.
• 5 years' experience as a department/personal secretary or similar role.
• Strong interpersonal and communication abilities essential for stakeholder liaison.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Management Team across the locality.
• Manage diary commitments and schedule meetings with internal and external staff.
• Handle incoming/outgoing correspondence and telephone calls, prioritising workload and deadlines.
• Create and maintain databases for management information and reporting on performance metrics.

Skills

Interpersonal skills

Communication skills

Organisational skills

Education

HNC in Business Admin/Secretarial Studies/Public Administration or equivalent

Job description

NHS Lanarkshire is seeking a skilled secretary/administrator to provide high‑level secretarial and administrative support to the Management Team. You will produce letters and reports, draft routine correspondence, and collate information as required.

You will also manage diary commitments, coordinate meetings across internal and external teams, handle mail and calls, and maintain databases for absence management and local training data to inform performance delivery.