Executive Personal Assistant to Leadership Team - Hybrid

Mulberry Recruitment; Farnborough; On-site; GBP 38,000 - 45,000; Full time

Job summary

Mulberry Recruitment is assisting a client near Farnborough to recruit a professional Personal Assistant (PA) for the Executive Management Team. The role involves complex diary management, meeting coordination, travel arrangements and confidential administration to support senior leaders.

The ideal candidate will be highly organised, proactive and capable of handling multiple priorities with discretion. Experience in Financial Services or regulated environments is advantageous but not essential.

Qualifications

• Significant experience as Personal Assistant or in a similar senior support role.
• Exceptional diary management and organisational skills.
• Excellent minute-taking skills, with the ability to accurately capture discussions, decisions and actions.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, Excel and Teams.

Responsibilities

• Provide high-quality and proactive Personal Assistant support to members of the Executive Management Team.
• Manage complex and busy diaries, prioritising appointments and ensuring senior leaders' time is used effectively.
• Anticipate requirements, identify potential issues and proactively resolve them wherever possible.
• Coordinate internal and external meetings, including preparing agendas, papers, presentations and briefing materials.
• Attend Executive, management and committee meetings as required, producing accurate, concise and timely minutes and action logs.
• Monitor and follow up on actions arising from meetings, ensuring deadlines are met.
• Organise and support Board, Executive and governance‑related meetings, liaising with key stakeholders to ensure smooth administration.
• Prepare professional correspondence, reports, presentations and briefing documents.
• Act as a trusted point of contact between senior leaders, employees and external stakeholders.
• Build and maintain strong working relationships across all levels of the organisation.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Arrange travel, accommodation, meetings and reservations, ensuring all arrangements are well organised and run smoothly.
• Process expenses and other administrative requirements accurately and efficiently.
• Support business projects, internal events and communications initiatives as required.
• Maintain accurate records and documentation relating to senior management activities.
• Ensure all activities are carried out in accordance with company policies, regulatory requirements and data protection obligations.

Skills

Diary management

Minute taking

Stakeholder management

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

Mulberry Recruitment is assisting a client near Farnborough to recruit a professional Personal Assistant (PA) for the Executive Management Team. The role involves complex diary management, meeting coordination, travel arrangements and confidential administration to support senior leaders.

The ideal candidate will be highly organised, proactive and capable of handling multiple priorities with discretion. Experience in Financial Services or regulated environments is advantageous but not essential.