Executive Personal Assistant

First Military Recruitment Ltd; Greater London; Hybrid; GBP 37,000 - 40,000; Full time

Job summary

First Military Recruitment Ltd is recruiting an Executive Personal Assistant for a 6-month FTC in Central London with 50% hybrid/office work arrangement. The role provides comprehensive executive support to the Head of Divisions, including diary, email and meeting management, and event coordination.

Ideal candidates will demonstrate exceptional organisational and communication skills and the ability to handle confidential information with discretion, ensuring smooth operations across the

Qualifications

• Proven experience as a high-level Executive Personal Assistant is essential.
• Outstanding organisational skills with the ability to manage a demanding workload.
• Strong communication skills both written and verbal.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide full range of executive personal assistance to the Head of Divisions.
• Lead diary management, correspondence, email management, and meeting arrangements.
• Develop and maintain office procedures and filing systems.
• Produce minutes of meetings and communicate outcomes with follow-up actions.
• Liaise with internal and external stakeholders professionally.
• Build relationships across business areas to ensure high-quality work.
• Provide cross-cover support to the directorate team.

Skills

High level Exec Assistant experience

Organisational skills

Communication skills

Confidential handling

Job description

Executive Personal Assistant (6 month FTC)

Location: Central London 50% hybrid/office

Salary: £27.15 per hour

Overview:

First Military Recruitment are currently seeking an Executive Personal Assistant on behalf of one of our clients.

Our client encourages applications from ex-military personnel however all candidates will be given due consideration.

Duties and Responsibilities:

• Provide full range of executive personal assistance, administrative and secretarial support to Head of Divisions.
• Take the lead on diary management, correspondence, email management, meeting arrangements and event management.
• Develop comprehensive working procedures within the office, including establishing and maintaining office filing systems, management of office moves, desk allocation and ensuring that processes are adhered to.
• Produce minutes of meetings as requested by the Director, communicate outcomes and ensure that follow up actions are taken.
• Act appropriately and independently as the situation requires communication with a wide range of internal and external stakeholders.
• Build relationships with other business areas through both personal contacts and fostering a reputation for high quality work and dependability.
• Work with the rest of the directorate team to ensure effective delivery of work, including providing cross-cover support.

Skills and Qualifications:

• Proven experience as high level Executive Personal Assistant is essential.
• Outstanding organisational skills with the ability to manage a demanding workload with often competing priorities independently.
• Strong communication skills both written and verbal.
• Understanding the confidential nature of the role, handling sensitive information confidently.