Executive Personal Assistant

GIOS Technology; Greater London; On-site; GBP 38,000 - 60,000; Full time

Job summary

GIOS Technology is seeking an Executive Personal Assistant to provide comprehensive admin and secretarial support to the Head of Divisions in London. The role requires managing diaries, emails, and correspondence, arranging meetings and events, and ensuring smooth day-to-day operations onsite.

The successful candidate will handle confidential information with professionalism, build cross-functional relationships, and contribute to efficient office procedures, including filing, moves, and desk

Qualifications

• Active SC clearance is required.
• Experience supporting senior executives as a personal/executive assistant.
• Excellent diary and email management skills.

Responsibilities

• Provide executive personal assistant support to Head of Divisions, incl. diary, email, and correspondence management, meeting arrangements and event planning.
• Develop working procedures, maintain filing systems, and manage office moves and desk allocations.
• Produce minutes/records of meetings and ensure follow-up actions are completed.
• Act with discretion and handle confidential information with internal and external stakeholders.
• Build relationships with other business areas and provide cross-cover with the Directorate team.

Skills

Diary management

Email management

Correspondence

Meeting arrangements

Event management

Minutes taking

Confidentiality

Stakeholder liaison

Office procedures

Cross-cover

Secretarial support

Job description

We are looking for Executive Personal Assistant at London, UK – 2-3 days per week Onsite

Security Clearance: Active SC Clearance is must have

Job Description:

• Provide the full range of executive personal assistant, administrative and secretarial support to Head of Divisions, including ensuring an appropriate balance of support is provided.
• Take the lead on diary management, correspondence and email management, meeting arrangements and event management.
• Develop comprehensive working procedures within the office, including establishing and maintaining office filing systems, management of office moves and desk allocation and ensure that processes and procedures are adhered to.
• Produce minutes/a record of meetings as requested by the Director, communicate outcomes and ensure that follow up actions are taken.
• Act appropriately and independently as the situation requires with a wide range of internal and external stakeholders, with an understanding the confidential nature of the role.
• Build relationships with other business areas through personal contacts and through gaining a reputation for high quality of work and dependability.
• Work with the rest of the Directorate team to ensure effective delivery of work, including providing cross-cover support.