Executive Personal Assistant

GTC Recruitment; Greater London; Hybrid; GBP 52,000 - 56,000; Full time

Job summary

GTC Recruitment is recruiting an Executive Personal Assistant for a prestigious professional organisation in central London. The role is hybrid, with around 50% office attendance at Threadneedle Street, and offers a full-time schedule to support senior leaders with high-level administrative tasks.

You will manage complex diaries, coordinate meetings and events, handle sensitive correspondence and information, and ensure follow-ups are completed promptly, while maintaining discretion and

Qualifications

• Experience supporting senior-level stakeholders.
• Excellent diary and inbox management experience.
• Outstanding organisational and time-management skills.

Responsibilities

• Provide high-quality executive PA, administrative and secretarial support to senior leaders.
• Manage complex diaries, inboxes, correspondence and competing priorities.
• Coordinate meetings, appointments and events from start to finish.
• Prepare meeting documentation and take accurate minutes where required.
• Track actions and ensure agreed follow-ups are completed.
• Maintain effective filing, document-management and administrative systems.
• Handle confidential and sensitive information with professionalism and discretion.
• Support office moves, desk allocation and other administrative projects.
• Build strong working relationships with stakeholders across the organisation.
• Work collaboratively with the wider team and provide cross-cover when required.

Skills

Diary management

Inbox management

Organisational skills

Communication skills

Interpersonal skills

Discretion

Job description

Are you an experienced Executive PA, EA or Senior Administrator looking for your next opportunity in central London?

We are currently recruiting for an experienced and highly organised Executive Personal Assistant to provide high-level administrative and secretarial support to senior leaders within a prestigious professional organisation.

Location: Threadneedle Street, London

Working Pattern: Hybrid – approximately 50% office attendance per month

Rate: £27.15 per hour

Contract: Until 4 March 2027

Hours: Full-time

Clearance: SC required

This is an excellent opportunity for someone who thrives in a fast-paced environment, is confident supporting senior stakeholders and takes pride in delivering a consistently high standard of executive support.

The Opportunity

As an Executive Personal Assistant, you will play a key role in ensuring senior leaders are fully supported and able to operate effectively.

You will be trusted to manage complex diaries, coordinate meetings and events, handle sensitive correspondence and information, and ensure actions and follow-ups are completed efficiently.

The role requires someone who is discreet, proactive, organised and confident working independently, while also being a collaborative member of a wider team.

Key Responsibilities

• Provide high-quality executive PA, administrative and secretarial support to senior leaders.
• Manage complex diaries, inboxes, correspondence and competing priorities.
• Coordinate meetings, appointments and events from start to finish.
• Prepare meeting documentation and take accurate minutes where required.
• Track actions and ensure agreed follow-ups are completed.
• Maintain effective filing, document-management and administrative systems.
• Handle confidential and sensitive information with professionalism and discretion.
• Support office moves, desk allocation and other administrative projects.
• Build strong working relationships with stakeholders across the organisation.
• Work collaboratively with the wider team and provide cross-cover when required.
• Use initiative and sound judgement when managing day-to-day responsibilities.

What We\'re Looking For

We\'re keen to hear from candidates with previous experience as an:

Executive PA | Personal Assistant | Executive Assistant | Senior Administrator

You should have:

• Proven experience supporting senior-level stakeholders.
• Strong diary and inbox management experience.
• Excellent organisational and time-management skills.
• Experience coordinating complex meetings, events and administrative activities.
• Excellent written and verbal communication skills.
• Strong attention to detail and the ability to manage multiple priorities.
• A proactive approach with the confidence to work independently.
• Experience dealing with confidential and sensitive information.
• Excellent stakeholder-management and relationship-building skills.
• A professional, dependable and collaborative approach.

Experience within a financial services, professional services, corporate or regulated environment would be advantageous.