Executive Personal Assistant - Central Government

Spinwell Global; Greater London; Hybrid; GBP 32,000 - 45,000; Full time

Job summary

Spinwell Global is seeking an Executive Personal Assistant to provide comprehensive executive support in a hybrid London setting. The role covers diary and email management, meeting planning and event coordination, and developing office procedures to maintain efficient operations.

You will produce meeting minutes and manage confidential information while liaising with internal and external stakeholders, contributing to overall Directorate efficiency and cross-cover coverage.

Responsibilities

• Provide the full range of executive personal assistant, administrative and secretarial support to Head of Divisions, including ensuring an appropriate balance of support is provided.
• Take the lead on diary management, correspondence and email management, meeting arrangements and event management.
• Develop comprehensive working procedures within the office, including establishing and maintaining office filing systems, management of office moves and desk allocation and ensure that processes and procedures are adhered to.
• Produce minutes/a record of meetings as requested by the Director, communicate outcomes and ensure that follow up actions are taken.
• Act appropriately and independently as the situation requires with a wide range of internal and external stakeholders, with an understanding the confidential nature of the role.
• Build relationships with other business areas through personal contacts and through gaining a reputation for high quality of work and dependability.
• Work with the rest of the Directorate team to ensure effective delivery of work, including providing cross-cover support.

Job description

Role: Executive Personal Assistant REF 106325
Contract Length: Until 04/03/27
Location: Hybrid/London -50% attendance over a month
IR35: Inside
Pay Rate to Intermediary: Market Rate
Security Clearance: SC requested

Spinwell is recruiting for an Executive Personal Assistant for an excellent opportunity within the public sector.

RESPONSIBILITIES OF THE EXECUTIVE PERSONAL ASSISTANT

• Provide the full range of executive personal assistant, administrative and secretarial support to Head of Divisions, including ensuring an appropriate balance of support is provided.
• Take the lead on diary management, correspondence and email management, meeting arrangements and event management.
• Develop comprehensive working procedures within the office, including establishing and maintaining office filing systems, management of office moves and desk allocation and ensure that processes and procedures are adhered to.
• Produce minutes/a record of meetings as requested by the Director, communicate outcomes and ensure that follow up actions are taken.
• Act appropriately and independently as the situation requires with a wide range of internal and external stakeholders, with an understanding the confidential nature of the role.
• Build relationships with other business areas through personal contacts and through gaining a reputation for high quality of work and dependability.
• Work with the rest of the Directorate team to ensure effective delivery of work, including providing cross-cover support.

We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion.