Executive Personal Assistant

Panacea Innovation; Greater London; On-site; GBP 30,000 - 40,000; Part time

Job summary

Panacea Innovation is seeking a sharp and discreet Personal Assistant to support the CEO and Managing Partner in a part-time role. This position involves managing schedules, communications, and logistics, offering a unique chance to be involved in a high-growth venture capital platform. The ideal candidate will have at least 3 years of experience in support roles, exceptional organization, strong communication skills, and the ability to handle confidential information. Flexible hours and several perks are included.

Benefits

Flexible working hours

Additional perks

Qualifications

• Minimum 3 years’ experience supporting senior executives.
• Exceptional organisational skills with ability to manage competing priorities.
• Strong written and verbal communication skills.

Responsibilities

• Manage a dynamic multi-timezone diary and coordinate meetings.
• Draft and manage communications across email and messaging apps.
• Plan and manage complex international itineraries.

Skills

Organisational skills

Communication

Discretion

Time management

Education

Degree or equivalent experience

Tools

Google Workspace

Apple Calendar

Slack

Job description

Panacea Innovation is seeking a sharp, organised, and discreetPersonal Assistantto the CEO and Managing Partner. This is a part-time, high-trust role suited for a professional who thrives behind the scenes, anticipates needs, and ensures operations - both professional and personal - run seamlessly.

You will work closely with the CEO and Managing Partner to manage time, priorities, communications, and logistics in a fast-paced, multi-stakeholder environment. The position offers a rare opportunity to be embedded within a high-growth, high-impact venture capital platform that partners with leading scientists, investors, institutions, and industry stakeholders across multiple geographies.

Role Overview

Panacea Innovation is seeking a sharp, organised, and discreetPersonal Assistantto the CEO and Managing Partner. This is a part-time, high-trust role suited for a professional who thrives behind the scenes, anticipates needs, and ensures operations - both professional and personal - run seamlessly.

You will work closely with the CEO and Managing Partner to manage time, priorities, communications, and logistics in a fast-paced, multi-stakeholder environment. The position offers a rare opportunity to be embedded within a high-growth, high-impact venture capital platform that partners with leading scientists, investors, institutions, and industry stakeholders across multiple geographies.

Key Responsibilities

1. Executive Support & Communications

• Manage a dynamic multi-timezone diary, balancing board meetings, investor engagements, and personal commitments.
• Prioritise and coordinate meetings, briefings, and events - ensuring alignment, preparation, and timely follow-up.
• Draft and manage communications across email, messaging apps, and internal platforms with clarity and polish.
• Prepare briefing notes, decks, and internal documents to support strategic decision-making.

2. Personal & Lifestyle Management

• Coordinate personal calendars, appointments and engagements.
• Manage personal errands, liaise with household staff, service providers, and contractors, oversee admin and utilities.
• Source and manage reservations, concierge requests, and travel, and attend on site to ensure readiness before the start of a function.
• Discreetly manage personal purchases, errands, and ad hoc administration with minimal oversight.

3. Travel & Event Planning

• Plan and manage complex international itineraries across professional and personal domains.
• Maintain accurate travel documentation and prepare briefing materials and logistics in advance of trips.
• Coordinate high-profile events, business dinners, and private functions with attention to brand, tone, and guest experience.
• Liaise with internal teams and external providers to ensure seamless execution of engagements and events.
  

Candidate Profile

Essential

• Minimum 3 years’ experience supporting senior executives, entrepreneurs, VCs or high-profile individuals.
• Exceptional organisational skills with the ability to manage competing priorities under pressure.
• Strong written and verbal communication skills with attention to tone, accuracy, and confidentiality.
• Comfortable using tools such as Google Workspace, Apple Calendar, Slack, and document management systems.
• Based in or commutable to London or Oxford, with flexibility for in-person availability as required.

Desirable

• Degree-educated or equivalent experience in a comparable role.
• Prior exposure to VC, startups, life sciences, or high-performance environments.
• Familiarity with legal/financial administration (e.g., contracts, filings, trusts).
  

Working Style

• Part-time (50%) role: 20–25 hours per week across 3–4 days, with flexible working hours.
• Occasional evening or weekend availability may be required during events.
• Highly autonomous: able to operate independently and proactively.
• Utmost discretion, professionalism, and loyalty are essential.

Compensation

• £30-40k / annum pro rata
• Several additional perks

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Investment Management

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