Executive Personal Assistant

Johnson Matthey; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in sustainable technology is looking for a Personal Assistant to support two members of the Clean Air Leadership Team. This role involves comprehensive administrative support, effective communication, and the management of complex schedules while collaborating with various departments. The ideal candidate will possess excellent organizational skills and the ability to work in a demanding environment, contributing to initiatives to reduce harmful emissions.

Benefits

Competitive salary

Bonus

Excellent pension contributions

25 days annual leave

Qualifications

• Proven experience supporting multiple directors.
• Advanced Microsoft Office skills required.
• Ability to manage complex schedules and produce high-quality documentation.

Responsibilities

• Manage complex calendars, travel plans, and correspondence.
• Assist with meeting documentation and prepare reports.
• Build strong relationships with stakeholders.

Skills

Administration Experience

Diary Management

Excellent Communication Skills

Detail Oriented

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

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Vacancy: Personal Assistant, Supporting Two Members of the Clean Air Leadership Team
Location: UK – Royston, Hertfordshire

As a Personal Assistant you will provide a comprehensive, confidential and professional end to end administration support to two members of the Clean Air Leadership Team. You will work closely with the other members of the Clean Air PA Team, under the guidance of the Executive Assistant to the Clean Air CEO.

Our Clean Air sector excels in sustainable technology. We use our scientific know-how to create innovative products that play a crucial part in reducing harmful emissions and improving air quality, helping our customers meet legislative requirements globally. Governments and consumers are increasingly concerned about air quality, with regulations and legislation tightening. Our Clean Air sector helps meet these challenges, helping to effectively and efficiently reduce emissions from vehicles and other sources. As a supplier of one third of catalysts into the automotive industry globally, we are playing our part in creating a future for tomorrow.

Your responsibilities:

Communicate directly and on behalf of the Clean Air Directors, building strong, positive relationships with their internal and external stakeholders.

Working well in a collaborative team environment with the other Clean Air PA’s, the wider EA’s and Admins throughout JM, always happy and willing to support them where necessary.

Assist the Clean Air Directors and their teams with daily administrative duties, completing a broad variety of administrative tasks that include ,but not limited to, managing active complex calendars; completing expense reports; invoicing/receipting via SAP, composing and preparing correspondences; arranging complex and detailed travel plans, itineraries and agendas, organising team events and conferences, compiling documents for meetings and other adhoc duties.

Plan, coordinate and ensure the Clean Air Directors schedules is followed and respected and provide "gatekeeper" and "gateway" role, pro-actively keeping on top of diary clashes and managing their time effectively and efficiently to give them a healthy balance between calls, emails and 1-1 time with their teams.

Prepare and administer meeting documentation and materials, ensuring quality of inputs prior to meetings, supporting structured agendas, and, where required, produce and distribute minutes and post-meeting material

Prepare accurate, high quality external and internal correspondence, prepare reports and presentations

Arrange for relevant travel bookings and visa applications (where necessary), ensuring itineraries are time efficient and cost effective and reconcile expense reports

Requirements for the role:

Excellent administration experience supporting multiple directors within a similar working environment

Demonstrable experience of complex diary and travel management for multiple directors

Have advanced knowledge of Microsoft Word, Outlook, Excel and PowerPoint

Detail orientated and the ability to work to high work standards.

Working within a team, and proven ability to plan, organize and to deliver high quality outputs within deadlines

Excellent communication skills both written and verbal.

Autonomy, and proven ability to plan, organize and to deliver high quality outputs within deadlines you will be confident, efficient and approachable with the ability to remain calm under pressure.

Happy and willing to embrace the JM values and culture.

How you will be rewarded:

We offer a competitive compensation and benefits package including bonus, excellent pension contributions and 25 days annual leave (varies for shift-based roles and locations).

At JM, an inclusive culture is integral to our values and ambitions for the future. We are committed to ensuring that everyone can bring their full self to work and thrive in their career. Welcoming everyone to JM, regardless of their unique characteristics, experiences or thoughts allows us to bring many different voices and experiences together to tackle the world's biggest challenges. Being truly inclusive means that all colleagues feel valued for their differences, views and contributions, and feel a sense of belonging at JM .