Executive PA to TOR Directorate Quadrumvirate

Oxford University Hospitals NHS Foundation Trust

Oxford

On-site

GBP 28,000 - 35,000

Full time

6 days ago

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Job summary

Oxford University Hospitals NHS Foundation Trust is seeking an experienced personal assistant to support the Trauma, Orthopaedic & Rheumatology Directorate Quadrumvirate. You will manage emails, diaries, documents, and procurements while handling sensitive information with discretion.

You will coordinate senior meetings, prepare papers and minutes, and support governance and HR processes in a busy clinical environment.

Qualifications

Experience of working within a busy administrative environment.
Proven track record of leading and motivating teams.
Experience in a clinical admin setting handling HR, Finance and Governance at senior level.
High level of influencing and negotiation skills.
Develops and maintains effective working relationships with patients, carers, managers, clinical and non-clinical staff.

Responsibilities

Provide first point of contact administrative support to the Quadrumvirate.
Email management, diary management, typing, document creation and formatting.
Procurement management – raising purchase orders and NEP system duties.
Prepare letters, reports and PowerPoint presentations; organise and coordinate senior meetings.
Arrange meetings/conferences, travel and accommodation; take minutes and maintain action trackers.
Monitor diaries, answer queries, support complaints process and ensure data protection compliance.