Executive PA to Senior Leaders – Diary, Minutes & Admin

University Hospitals Birmingham NHS Foundation Trust; Birmingham; On-site; GBP 24,000 - 32,000; Full time

Job summary

University Hospitals Birmingham NHS Foundation Trust is seeking a capable secretarial support professional for the Hospital Senior Leadership Team and CDG2 (Surgical) at Heartlands Hospital. The role involves accurate minute taking, preparing reports and letters, and replying to correspondence, with proactive diary and inbox management for senior leaders.

You will support executives with arranging meetings, circulating papers, and ensuring follow-up actions are completed, while maintaining

Qualifications

• Experience in senior administrative support, ideally NHS or healthcare settings.
• Proven ability to draft and circulate meeting papers, minute taking and action follow-up.
• Strong organisation, diary management and ability to prioritise under pressure.
• Excellent written and verbal communication with discretion and confidentiality.

Responsibilities

• Attend meetings including Board and committees and produce accurate minutes.
• Prepare reports, letters and circulate papers for leadership meetings.
• Manage diaries and inboxes for Heartlands Senior Leadership Team.
• Organise meetings, circulate agendas, and track follow-up actions.
• Provide administrative and secretarial support to the Executive Director and CDG2 (Surgical).
• Order supplies, receipting invoices, and maintain records in Trust systems.

Skills

Admin skills

Diary management

Confidentiality

Microsoft Office

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

University Hospitals Birmingham NHS Foundation Trust is seeking a capable secretarial support professional for the Hospital Senior Leadership Team and CDG2 (Surgical) at Heartlands Hospital. The role involves accurate minute taking, preparing reports and letters, and replying to correspondence, with proactive diary and inbox management for senior leaders.

You will support executives with arranging meetings, circulating papers, and ensuring follow-up actions are completed, while maintaining