Executive Team PA: Diary Mastery & Discreet Support

Paragon Asra Housing Limited; Leicester; Hybrid; GBP 36,000 - 48,000; Full time

Benefits offered by this job

High street discounts

Health cash plans

26 days’ annual leave increasing to 29

Flexible bank holidays

Car leasing scheme

Hybrid working

Job summary

Paragon Asra Housing Limited is seeking a highly organised PA to the Executive Team to provide trusted secretarial, organisational and administrative support. You’ll manage complex diaries, coordinate meetings, arrange travel and ensure confidentiality in a busy, senior environment.

You’ll work with senior leaders, Board members and external stakeholders, with a hybrid working model offering flexibility and in-office presence as required by board activity.

Qualifications

• Previous experience working as a PA at Executive or Chief Executive level.
• Exceptional diary management and organisational skills, with experience managing competing priorities.
• Experience arranging travel and hotel bookings.
• Excellent attention to detail and strong Microsoft Word, Excel and PowerPoint skills.
• The ability to work independently, use initiative and solve problems.
• Excellent interpersonal skills, with the confidence to work with senior leaders, Board members, colleagues, suppliers and external stakeholders.
• The ability to act with tact, diplomacy and absolute confidentiality when dealing with sensitive information.

Responsibilities

• Manage and coordinate complex Executive diaries, making sure internal and external meetings and appointments are organised and diary clashes are avoided.
• Maintain schedules for Board and Executive Management meetings
• Prepare documents, briefing papers, reports and presentations to a high standard
• Arrange travel, accommodation and other bookings for the Executive Team
• Organise high-profile and important meetings involving a wide range of internal and external attendees
• Manage assigned budgets, expenses and supplier arrangements in line with agreed procedures
• Coordinate meeting rooms, catering, refreshments and other practical arrangements
• Work closely with colleagues, suppliers, clients and external stakeholders, as well as supporting corporate events and ad-hoc administrative requirements

Skills

Diary management

Organisation

Communication

Discretion & confidentiality

Independent working

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Paragon Asra Housing Limited is seeking a highly organised PA to the Executive Team to provide trusted secretarial, organisational and administrative support. You’ll manage complex diaries, coordinate meetings, arrange travel and ensure confidentiality in a busy, senior environment.

You’ll work with senior leaders, Board members and external stakeholders, with a hybrid working model offering flexibility and in-office presence as required by board activity.