Executive PA to Senior Clinical Support Leaders (On-site)

University Hospitals Birmingham NHS Foundation Trust; West Midlands; On-site; GBP 28,000 - 31,000; Full time

Job summary

University Hospitals Birmingham NHS Foundation Trust is recruiting an experienced Personal Assistant to provide high-quality administrative and secretarial support to the 5 senior managers within the Group Clinical Support Services Management Team. The role is on-site at Queen Elizabeth Hospital Birmingham, requiring cover of core hours 8am-5pm on a roster basis.

You will manage complex diaries, prepare agendas, attend meetings, take minutes and handle confidential information with

Qualifications

• NVQ Level 3 in Business Administration (or equivalent).
• Experience in NHS/public sector environment supporting senior managers.
• Strong IT and keyboard skills with confidentiality.
• Experience managing diaries and taking accurate minutes.

Responsibilities

• Provide comprehensive PA support to senior staff within the department.
• Manage and coordinate complex diaries, meetings and schedules.
• Prepare and distribute agendas, attend meetings, take minutes and distribute.
• Collate information and design/produce documents for the division.
• Handle confidential and sensitive information professionally.
• Develop and maintain filing/retrieval systems.
• Raise purchase orders on Trust finance systems.
• Maintain accurate records, databases and filing systems.

Education

NVQ Level 3 in Business Administration

Tools

Diary management

Minute taking

Document production

IT skills

Communication skills

Time management

Job description

University Hospitals Birmingham NHS Foundation Trust is recruiting an experienced Personal Assistant to provide high-quality administrative and secretarial support to the 5 senior managers within the Group Clinical Support Services Management Team. The role is on-site at Queen Elizabeth Hospital Birmingham, requiring cover of core hours 8am-5pm on a roster basis.

You will manage complex diaries, prepare agendas, attend meetings, take minutes and handle confidential information with