Senior Personal Assistant to General Manager (Operations)

Sussex Partnership NHS Foundation Trust; England; On-site; GBP 24,000 - 28,000; Full time

Job summary

Sussex Partnership NHS Foundation Trust is seeking a highly organised Personal Assistant (Band 4) to provide comprehensive administrative and secretarial support to the General Manager(s) within Operational Services. The role involves managing complex diaries, coordinating meetings, producing high-quality documents and minutes, and acting as a first point of contact for staff, service users and carers.

The successful candidate will bring extensive NHS experience, strong Microsoft Office skills,

Qualifications

• Extensive experience supporting senior managers in an NHS or public sector.
• Strong organisational and diary management skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Provide comprehensive personal assistant support to General Manager(s) and team.
• Manage complex diaries, appointments and correspondence.
• Act as a first point of contact, handling enquiries professionally.
• Prepare high-quality documents, including reports, agendas and minutes.
• Organise meetings and events, including logistics and follow-up actions.
• Maintain and develop efficient office systems and records.
• Support project work, including data collection and presentation materials.
• Supervise administrative staff and oversee office operations.
• Handle basic financial tasks including ordering and invoice processing.
• Ensure confidentiality, accuracy and professionalism in all tasks.

Skills

Diary management

Secretarial experience

Stakeholder liaison

Discretion & confidentiality

Communication skills

Tools

Microsoft Office

Job description

Sussex Partnership NHS Foundation Trust is seeking a highly organised Personal Assistant (Band 4) to provide comprehensive administrative and secretarial support to the General Manager(s) within Operational Services. The role involves managing complex diaries, coordinating meetings, producing high-quality documents and minutes, and acting as a first point of contact for staff, service users and carers.

The successful candidate will bring extensive NHS experience, strong Microsoft Office skills,