Elite Executive Assistant to Board Directors

ALD AutoLeasing D; West of England; On-site; GBP 38,000 - 45,000; Full time

Benefits offered by this job

Generous contributory pension scheme

Annual salary review and bonus scheme

Employee referral scheme (£1,000)

Retail discounts programme

GymFlex membership

Cycle to Work scheme

Life Assurance

Job summary

Ayvens is seeking an experienced Executive Assistant to join our high-performing Executive Support Team, providing proactive support to multiple Board Directors within a dynamic organisation. You’ll manage two or more Directors’ time, priorities and commitments, acting as a trusted partner to senior leaders.

You’ll coordinate governance, board meetings, travel, events and stakeholder communications with discretion and professionalism, driving process improvements and ensuring confidential

Qualifications

• Significant experience supporting senior executives, Board Directors or leadership teams.
• Proven ability to manage multiple stakeholders, priorities and deadlines simultaneously.
• Outstanding organisational and planning skills.
• Excellent verbal and written communication skills.
• Strong relationship-building and stakeholder management capabilities.

Responsibilities

• Proactively manage complex and ever-changing diaries, schedules and priorities.
• Act as a key point of contact on behalf of Directors, managing communications with professionalism and sound judgement.
• Coordinate Board, governance and senior leadership meetings, including agenda preparation, minute taking and action tracking.
• Build strong relationships with internal and external stakeholders at all levels.
• Organise domestic and international travel, leadership events, conferences and team activities.
• Anticipate business needs, identify issues before they arise and find practical solutions.
• Drive improvements in administrative processes and ways of working.
• Handle highly confidential business, people and customer information with integrity and discretion.

Skills

Executive support

Stakeholder management

Calendar management

MS 365

Communication skills

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Ayvens is seeking an experienced Executive Assistant to join our high-performing Executive Support Team, providing proactive support to multiple Board Directors within a dynamic organisation. You’ll manage two or more Directors’ time, priorities and commitments, acting as a trusted partner to senior leaders.

You’ll coordinate governance, board meetings, travel, events and stakeholder communications with discretion and professionalism, driving process improvements and ensuring confidential