PA to Board Directors

Leaseplan; Bristol; On-site; GBP 38,000 - 45,000; Full time

Benefits offered by this job

Generous pension scheme

Bonus scheme

Employee referral programme

Job summary

Ayvens is seeking an exceptional Executive Assistant to join our high-performing Executive Support Team in the UK. You will support two or more Board Directors, managing diaries, communications, and governance activities with discretion and professionalism.

You will coordinate governance meetings, travel, and events, build relationships with stakeholders, and drive improvements in processes. This fast-paced role requires delivering strategic outcomes while handling confidential information with

Qualifications

• Significant experience supporting senior executives, Board Directors or leadership teams.
• Proven ability to manage multiple stakeholders, priorities and deadlines simultaneously.
• Outstanding organisational and planning skills.
• Excellent verbal and written communication skills.
• Strong relationship-building and stakeholder management capabilities.
• Exceptional attention to detail and a proactive approach to problem-solving.
• Advanced Microsoft 365 skills, including Outlook, Teams, Word, Excel and PowerPoint.
• The ability to handle confidential and commercially sensitive information with absolute discretion.

Responsibilities

• Provide comprehensive executive support to two or more Board Directors, ensuring time and priorities are managed.
• Proactively managing complex diaries, schedules and priorities.
• Act as a key point of contact on behalf of Directors, coordinating communications with professionalism.
• Coordinate Board and governance meetings, including agenda prep, minute-taking and action tracking.
• Build strong relationships with internal and external stakeholders at all levels.
• Organise domestic and international travel and leadership events.
• Anticipate business needs and identify issues with practical solutions.
• Drive improvements in administrative processes and ways of working.
• Handle highly confidential information with integrity and discretion.

Skills

Executive support

Diary management

Stakeholder management

Communication

Discretion

Organisation

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Job description

We're looking for an exceptional Executive Assistant to join our high-performing Executive Support Team, providing proactive support to multiple Board Directors within a dynamic and fast-paced organisation. This is far more than diary management. As a trusted partner to senior leaders, you'll play a pivotal role in helping Directors maximise their effectiveness, manage competing priorities, and focus on delivering strategic outcomes. You'll be part of a professional team of experienced Executive Support professionals who operate with discretion, confidence and professionalism at the highest levels of the business. Reporting to the Director of Risk & Compliance, you'll work closely with Board Directors, senior stakeholders and colleagues across the organisation, ensuring seamless coordination of leadership, governance and business activities. What You'll Be Doing

• You'll provide comprehensive executive support to two or more Board Directors, ensuring their time, priorities and commitments are effectively managed.
• Key responsibilities include:
• Proactively managing complex and ever-changing diaries, schedules and priorities.
• Acting as a key point of contact on behalf of Directors, managing communications with professionalism and sound judgement.
• Coordinating Board, governance and senior leadership meetings, including agenda preparation, minute taking and action tracking.
• Building strong relationships with internal and external stakeholders at all levels.
• Organising domestic and international travel, leadership events, conferences and team activities.
• Anticipating business needs, identifying issues before they arise and finding practical solutions.
• Driving improvements in administrative processes and ways of working.
• Handling highly confidential business, people and customer information with integrity and discretion.
  We're seeking an experienced Executive Assistant or Personal Assistant who thrives in a complex environment and enjoys working at pace.

You'll bring:

• Significant experience supporting senior executives, Board Directors or leadership teams.
• Proven ability to manage multiple stakeholders, priorities and deadlines simultaneously.
• Outstanding organisational and planning skills.
• Excellent verbal and written communication skills.
• Strong relationship-building and stakeholder management capabilities.
• Exceptional attention to detail and a proactive approach to problem-solving.
• Advanced Microsoft 365 skills, including Outlook, Teams, Word, Excel and PowerPoint.
• The ability to handle confidential and commercially sensitive information with absolute discretion.

It Would Be Great If You Also Have

• Experience supporting Board Directors or Executive Committee members.
• Knowledge of governance and Board administration processes.
• Experience within financial services, banking, consumer finance, vehicle finance or another regulated industry.
• An understanding of risk, compliance and regulatory requirements.

Why Join Us?

This is an opportunity to become a trusted partner to senior leaders and play a key role in supporting decision-making at the highest level of the organisation. You'll join a collaborative, professional and highly respected Executive Support function where your expertise, judgement and organisational excellence will make a genuine impact every day. If you're an experienced Executive Assistant who enjoys working with senior stakeholders, navigating complexity and enabling leadership success, we'd love to hear from you

Why Ayvens?

With over 3.1 million vehicles managed across more than 40 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive. At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We're committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we're guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

• Salary range 38,000 - £45,000, Generous contributory pension scheme, Annual salary review and bonus scheme, Give As You Earn (GAYE) scheme, Employee referral scheme (£1,000), Retail discounts programme, GymFlex membership options, Cycle to Work scheme Health & Wellbeing Options Life Assurance, Health assessment options, Travel insurance, Dental insurance, Critical illness cover, Personal accident insurance Time Off & Work-Life Balance 25 days' annual leave + an additional Celebration Day, 37.5 hour week, Monday to Friday, Holiday buy & sell scheme, Volunteer days, Time allocated for personal development, Study support (where applicable). Workplace & On-Site Facilities EV charging points, Bike storage & shower facilities, Complimentary breakfast, Staff and social events