PA to Board Directors

Ayvens; West of England; On-site; GBP 38,000 - 45,000; Full time

Benefits offered by this job

Pension scheme

Bonus scheme

Health insurance

GAYE (Give As You Earn)

Employee referral scheme

Retail discounts program

GymFlex membership

Cycle to Work scheme

Job summary

Ayvens is looking for an experienced Executive Assistant to support two or more Board Directors within a fast-paced, high-trust governance environment. You will manage complex diaries, coordinate meetings, and act as a key point of contact for senior leaders, ensuring discretion and strategic focus.

You’ll organise domestic and international travel, prepare agendas, minutes, and tracking actions, while building strong stakeholder relationships and driving improvements in administration to enable

Qualifications

• Significant experience supporting senior executives, Board Directors or leadership teams.
• Proven ability to manage multiple stakeholders, priorities and deadlines simultaneously.
• Outstanding organisational and planning skills.
• Excellent verbal and written communication skills.
• Strong relationship-building and stakeholder management capabilities.
• Exceptional attention to detail and a proactive approach to problem-solving.
• Advanced Microsoft 365 skills, including Outlook, Teams, Word, Excel and PowerPoint.
• The ability to handle confidential and commercially sensitive information with absolute discretion.
• Experience supporting Board Directors or Executive Committee members.
• Knowledge of governance and Board administration processes.
• Experience within financial services, banking, consumer finance, vehicle finance or another regulated industry.
• Understanding of risk, compliance and regulatory requirements.

Responsibilities

• Provide comprehensive executive support to two or more Board Directors, ensuring their time, priorities and commitments are effectively managed.
• Proactively managing complex and ever-changing diaries, schedules and priorities.
• Acting as a key point of contact on behalf of Directors, managing communications with professionalism and sound judgement.
• Coordinating Board, governance and senior leadership meetings, including agenda preparation, minute taking and action tracking.
• Building strong relationships with internal and external stakeholders at all levels.
• Organising domestic and international travel, leadership events, conferences and team activities.
• Anticipating business needs, identifying issues before they arise and finding practical solutions.
• Driving improvements in administrative processes and ways of working.
• Handling highly confidential business, people and customer information with integrity and discretion.

Skills

Executive support

Diary management

Stakeholder management

Communication

Governance support

Microsoft 365

Tools

Microsoft 365

Job description

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

Supporting Senior Leaders. Driving Business Success.

We’re looking for an exceptional Executive Assistant to join our high-performing Executive Support Team, providing proactive support to multiple Board Directors within a dynamic and fast-paced organisation.

This is far more than diary management. As a trusted partner to senior leaders, you’ll play a pivotal role in helping Directors maximise their effectiveness, manage competing priorities, and focus on delivering strategic outcomes. You’ll be part of a professional team of experienced Executive Support professionals who operate with discretion, confidence and professionalism at the highest levels of the business.

Reporting to the Director of Risk & Compliance, you’ll work closely with Board Directors, senior stakeholders and colleagues across the organisation, ensuring seamless coordination of leadership, governance and business activities.

What You’ll Be Doing

• You’ll provide comprehensive executive support to two or more Board Directors, ensuring their time, priorities and commitments are effectively managed.
• Key responsibilities include:
• Proactively managing complex and ever-changing diaries, schedules and priorities.
• Acting as a key point of contact on behalf of Directors, managing communications with professionalism and sound judgement.
• Coordinating Board, governance and senior leadership meetings, including agenda preparation, minute taking and action tracking.
• Building strong relationships with internal and external stakeholders at all levels.
• Organising domestic and international travel, leadership events, conferences and team activities.
• Anticipating business needs, identifying issues before they arise and finding practical solutions.
• Driving improvements in administrative processes and ways of working.
• Handling highly confidential business, people and customer information with integrity and discretion.

What We’re Looking For

We’re seeking an experienced Executive Assistant or Personal Assistant who thrives in a complex environment and enjoys working at pace.

You’ll bring:

• Significant experience supporting senior executives, Board Directors or leadership teams.
• Proven ability to manage multiple stakeholders, priorities and deadlines simultaneously.
• Outstanding organisational and planning skills.
• Excellent verbal and written communication skills.
• Strong relationship-building and stakeholder management capabilities.
• Exceptional attention to detail and a proactive approach to problem-solving.
• Advanced Microsoft 365 skills, including Outlook, Teams, Word, Excel and PowerPoint.
• The ability to handle confidential and commercially sensitive information with absolute discretion.

It Would Be Great If You Also Have

• Experience supporting Board Directors or Executive Committee members.
• Knowledge of governance and Board administration processes.
• Experience within financial services, banking, consumer finance, vehicle finance or another regulated industry.
• An understanding of risk, compliance and regulatory requirements.

Why Join Us?

This is an opportunity to become a trusted partner to senior leaders and play a key role in supporting decision-making at the highest level of the organisation.

You’ll join a collaborative, professional and highly respected Executive Support function where your expertise, judgement and organisational excellence will make a genuine impact every day.

If you’re an experienced Executive Assistant who enjoys working with senior stakeholders, navigating complexity and enabling leadership success, we’d love to hear from you

Rewards & Financial Benefits

Salary range 38,000 - £45,000, Generous contributory pension scheme, Annual salary review and bonus scheme, Give As You Earn (GAYE) scheme, Employee referral scheme (£1,000), Retail discounts programme, GymFlex membership options, Cycle to Work scheme

Health & Wellbeing Options

Life Assurance, Health assessment options, Travel insurance, Dental insurance, Critical illness cover, Personal accident insurance

Time Off & Work–Life Balance

25 days’ annual leave + an additional Celebration Day, 37.5 hour week, Monday to Friday, Holiday buy & sell scheme, Volunteer days, Time allocated for personal development, Study support (where applicable).

_ Workplace & On ‑ Site Facilities _

EV charging points, Bike storage & shower facilities, Complimentary breakfast, Staff and social events

Studies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens we are committed to building a diverse, inclusive, enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience or current hours don’t exactly align, we would encourage you to apply regardless! What’s the worst that can happen?!

Why Ayvens?

With over 3.1 million vehicles managed across more than 40 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that’s diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.