Executive Assistant to Board Directors — Strategic Partner

Ayvens; West of England; On-site; GBP 38,000 - 45,000; Full time

Benefits offered by this job

Pension scheme

Bonus scheme

Health insurance

GAYE (Give As You Earn)

Employee referral scheme

Retail discounts program

GymFlex membership

Cycle to Work scheme

Job summary

Ayvens is looking for an experienced Executive Assistant to support two or more Board Directors within a fast-paced, high-trust governance environment. You will manage complex diaries, coordinate meetings, and act as a key point of contact for senior leaders, ensuring discretion and strategic focus.

You’ll organise domestic and international travel, prepare agendas, minutes, and tracking actions, while building strong stakeholder relationships and driving improvements in administration to enable

Qualifications

• Significant experience supporting senior executives, Board Directors or leadership teams.
• Proven ability to manage multiple stakeholders, priorities and deadlines simultaneously.
• Outstanding organisational and planning skills.
• Excellent verbal and written communication skills.
• Strong relationship-building and stakeholder management capabilities.
• Exceptional attention to detail and a proactive approach to problem-solving.
• Advanced Microsoft 365 skills, including Outlook, Teams, Word, Excel and PowerPoint.
• The ability to handle confidential and commercially sensitive information with absolute discretion.
• Experience supporting Board Directors or Executive Committee members.
• Knowledge of governance and Board administration processes.
• Experience within financial services, banking, consumer finance, vehicle finance or another regulated industry.
• Understanding of risk, compliance and regulatory requirements.

Responsibilities

• Provide comprehensive executive support to two or more Board Directors, ensuring their time, priorities and commitments are effectively managed.
• Proactively managing complex and ever-changing diaries, schedules and priorities.
• Acting as a key point of contact on behalf of Directors, managing communications with professionalism and sound judgement.
• Coordinating Board, governance and senior leadership meetings, including agenda preparation, minute taking and action tracking.
• Building strong relationships with internal and external stakeholders at all levels.
• Organising domestic and international travel, leadership events, conferences and team activities.
• Anticipating business needs, identifying issues before they arise and finding practical solutions.
• Driving improvements in administrative processes and ways of working.
• Handling highly confidential business, people and customer information with integrity and discretion.

Skills

Executive support

Diary management

Stakeholder management

Communication

Governance support

Microsoft 365

Tools

Microsoft 365

Job description

Ayvens is looking for an experienced Executive Assistant to support two or more Board Directors within a fast-paced, high-trust governance environment. You will manage complex diaries, coordinate meetings, and act as a key point of contact for senior leaders, ensuring discretion and strategic focus.

You’ll organise domestic and international travel, prepare agendas, minutes, and tracking actions, while building strong stakeholder relationships and driving improvements in administration to enable