Executive PA to Directors & Board Meetings

Catering; United Kingdom; Remote; GBP 19,000 - 22,000; Full time

Job summary

Catering in Nottingham is seeking a highly organised Personal Assistant to provide comprehensive administrative and secretarial support to Executive Directors. You will manage complex diaries, coordinate meetings, and handle confidential correspondence to ensure smooth daily operations.

This fast-paced role requires experience at Director or Senior Manager level, excellent communication, and the ability to handle sensitive information with discretion.

Qualifications

• Significant recent experience providing PA support at Director or Senior Manager level.
• Experience managing multiple priorities and competing deadlines.
• Experience taking minutes at senior-level meetings and committees.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.

Responsibilities

• Executive Support: Manage complex and constantly changing diaries; Coordinate meetings, travel arrangements; Monitor Executive Directors’ email inboxes; Handle correspondence; Prepare reports and professional documentation.
• Meeting & Committee Support: Organise and attend Board and Committee meetings; Produce minutes and action logs; Prepare agendas and circulate papers; Track actions and maintain records.
• Stakeholder Management: Build relationships with colleagues, senior leaders, external partners and regulators; act as professional ambassador; handle confidential information with discretion.
• Administrative & Office Management: Maintain filing systems; Ensure record keeping and document management; Support projects; Contribute to process improvements; Provide cover during absences.

Skills

Diary management

Minutes taking

Microsoft Office

Stakeholder management

Organisational skills

Communication

Tools

Outlook

Word

Excel

PowerPoint

Job description

Catering in Nottingham is seeking a highly organised Personal Assistant to provide comprehensive administrative and secretarial support to Executive Directors. You will manage complex diaries, coordinate meetings, and handle confidential correspondence to ensure smooth daily operations.

This fast-paced role requires experience at Director or Senior Manager level, excellent communication, and the ability to handle sensitive information with discretion.