Personal Assistant to CEO & MD (fixed-term maternity cover)

ID Medical; Milton Keynes; On-site; GBP 45,000 - 55,000; Full time

Job summary

ID Medical is seeking an experienced Personal Assistant to the CEO & MD to provide first-class administrative support. The role demands proactive organisation, excellent communication, and the ability to manage complex schedules in a fast-paced environment.

You will coordinate internal and external meetings, prepare materials, take minutes, and ensure confidentiality across business functions. A minimum of five years’ PA experience at CEO/MD level and strong MS Office skills are essential.

Qualifications

• Minimum 5 years' experience as a Personal Assistant at CEO/MD level in a fast-paced commercial environment.
• Excellent verbal and written communication skills with a professional approach.
• Strong ability to prioritise workloads, multitask, and maintain efficiency under pressure.
• High level of confidentiality, discretion and professionalism.
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
• Highly organised, detail-oriented and adaptable with a problem-solving mindset.

Responsibilities

• Act as the first point of contact for the CEO/MD, handling enquiries and messages professionally.
• Manage emails, ensuring timely responses and appropriate follow-ups.
• Coordinate internal and external meetings, including scheduling, preparing materials, and taking minutes.
• Oversee diary management, ensuring smooth scheduling aligned with priorities.
• Track and follow up on key action points with the CEO/MD and Senior Leadership Team.
• Provide ad hoc administrative support, handling sensitive information with utmost confidentiality.

Skills

Executive PA experience

Communication skills

Multitasking

Discretion & confidentiality

Microsoft Office

Tools

Microsoft Office Suite

Job description

Job Title: Personal Assistant to CEO & MD

Employment Term: 13 months Maternity Cover

Salary: up-to £50,000.00 per year

Location: Milton Keynes (Office-Based, Monday to Friday)

About us:

An award-winning, multi-discipline global healthcare solutions provider, ID Medical is dedicated to connecting and supporting the Healthcare Professionals and Organisations who take care of our health every day. We have access to the widest range of roles across the UK, with dedicated, Specialist Recruitment Advisors helping Doctors, Nurses and Allied Healthcare Professionals find their ideal roles. For Healthcare Organisations, we help to bridge the gap between supply and demand, with a range of services to help deliver agile, cost effective and sustainable Workforce Solutions to improve patient care and outcomes. Over 95% of NHS trusts rely on ID Medical for healthcare workforce solutions.

About the Role:

We are seeking an experienced and highly organised Personal Assistant (PA) to provide first-class administrative support to the CEO & MD. This role is ideal for a proactive professional who thrives in a fast-paced environment, demonstrating exceptional communication skills, strong attention to detail, and the ability to multitask efficiently. The successful candidate will be responsible for managing the CEO/MD's schedules, workload, and meeting commitments, ensuring seamless co-ordination across all business functions.

Key Responsibilities:

• Act as thefirst point of contactfor the CEO/MD, handling enquiries and messages professionally.
• Manage emails, ensuring timely responses and appropriate follow-ups.
• Coordinateinternal and external meetings, including scheduling, preparing materials, and taking minutes.
• Overseediary management, ensuring smooth scheduling in alignment with business priorities.
• Track and follow up onkey action pointswith the CEO/MD and theSenior Leadership Team.
• Providead hoc administrative support, including handling sensitive information withutmost confidentiality.

Key Requirements:

• Minimum 5 years' experience as aPersonal AssistantatCEO/MD levelwithin a fast-paced commercial environment.
• Excellentverbal and written communication skillswith a professional approach.
• Strong ability toprioritise workloads, multitask, and maintain efficiency under pressure.
• High level ofconfidentiality, discretion, and professionalism.
• Proficiency inMicrosoft Office Suite (PowerPoint, Excel, Word, Outlook).
• Highlyorganised, detail-oriented, and adaptable, with aproblem-solving mindset.

Why Join Us?

This is an exciting opportunity to work closely with senior leadership in a dynamic environment. If you have a strong background inPA and office management, enjoy being at the heart of business operations, and have a passion fordelivering exceptional support, we’d love to hear from you!