Executive Assistant to Chief Executive Officer

Lucy Walker Recruitment Limited; West Yorkshire; On-site; GBP 32,000 - 45,000; Full time

Job summary

Lucy Walker Recruitment Limited seeks an experienced PA/Executive Assistant to provide high-level support to the CEO. This office-based role requires expert diary management, proactive scheduling, and seamless communication with the Board and external partners.

You will handle travel arrangements, event organisation, and preparation of documents and reports, while maintaining confidentiality and prioritising a demanding workload with professional discretion.

Qualifications

• Board-level EA experience with complex diary management.
• First-class communication skills with internal and external stakeholders.
• Autonomous and proactive approach to executive support.
• Highly organized with ability to prioritise conflicting commitments.
• Discretion and confidentiality in all areas of work.
• Flexible team player who can support when needed.
• Excellent IT skills with MS Office proficiency.

Responsibilities

• Extensive diary management for the CEO and meeting logistics.
• Proactive meeting coordination and material preparation.
• Liaising with Board members and external stakeholders.
• Organising events, conferences, and related logistics.
• Co-ordinating travel and accommodation domestically and internationally.
• Managing communications via phone, email and letters.
• Preparing documents, presentations and reports as required.
• Providing other executive support as needed.

Skills

Diary management

Stakeholder management

Communication

Autonomy

Organisational skills

Discretion & confidentiality

MS Office

Travel coordination

Documentation & presentation prep

Tools

MS Office

Job description

This is a superb opportunity for a highly skilled and experienced PA or Executive Assistant to work for this superb organisation at CEO level. This is a creative organisation who have experienced strong and continued growth over recent years. The CEO is looking for an excellent level of EA support, offering a varied and challenging workload for the right candidate. You may work within an EA role currently or, you may be a PA at Director level, looking for the next step within your career.

This role is fully office based.

An exciting opportunity to have exposure to a wide range of tasks supporting the CEO, your daily duties & responsibilities will include the following:

• Extensive diary management for the CEO, organising all meetings, logistics, attendees and communicating all elements of meetings to all stakeholders
• Being proactive in your approach with your CEO, prompting in regard to meetings and upcoming events including Board Meetings and preparation of materials for such events
• Extensive communication with other members of the Board and with stakeholders outside of the organisation, building key relationships
• Events and Conference organising including venue sourcing, organising catering, accommodation and other associated logistics
• Organising travel both in the UK and Internationally and all accommodation bookings
• Being a key correspondent for all communication both over the phone, via email and through written correspondence
• Preparing documentation, presentation and reports as required
• Any other element of personal support for the CEO as required

This is a unique opportunity for the right candidate who can demonstrate similar experience of working within a board level PA or Executive Assistant role. Or you maybe a PA to Director, ready to take that next step within your career. To be considered, you will have the following:

• Excellent experience of working within a similar EA role at Board level with complex diary management
• 1st class communication skills to build those key relationships both internally and externally at all levels
• You will work with autonomy within all areas of your role, aware of the positive difference that you can make with your contribution to the CEO
• Highly organised, able to prioritise effectively and assertive in your approach to manage any conflicting appointments or meetings
• Professional, confident, focused and able to display discretion and confidentiality within all areas of your work
• Flexible in your approach, wiling to contribute to the wider team and support when needed
• Excellent IT skills with strong knowledge of MS Office
• You will be positive, friendly and engaging and will enjoy the work that you do