Executive PA & Team Coordinator for Accountancy Practice

TPF Recruitment; Canterbury; On-site; GBP 28,000 - 36,000; Full time

Job summary

TPF Recruitment is supporting an accountancy firm in Canterbury seeking a highly organised Personal Assistant and Team Coordinator. You will support multiple Partners and their teams, balancing executive-level tasks with team coordination to ensure smooth operations and excellent client service.

Reporting to several Partners, you will manage meetings, client communications, and internal records while maintaining a professional, efficient working environment.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant or Team Coordinator.
• Experience in a professional services environment is preferred.
• Excellent knowledge of Microsoft Office, especially Outlook, Word and Excel.
• Superb organisational skills and the ability to manage competing priorities.
• Strong written and verbal communication skills.
• A professional phone manner and confident approach.
• High attention to detail and a commitment to accuracy.
• Discretion in handling confidential and sensitive information.
• The ability to remain calm under pressure and meet tight deadlines.

Responsibilities

• Provide high-level administrative support to Partners and teams.
• Organise meetings (virtual and in-person) with agendas and minutes.
• Follow up on action points from meetings and manage timesheets, mileage, and expenses.
• Raise invoices and credit notes as needed.
• Serve as first point of contact for clients via calls and emails.
• Support onboarding of new clients and maintain records and documentation.
• Monitor deadlines and support project progress.

Skills

Proactive mindset

Organisational skills

MS Office

Communication skills

Discretion

Calm under pressure

Professional phone manners

Tools

MS Outlook

MS Word

MS Excel

CRM systems

Project management tools

Job description

TPF Recruitment is supporting an accountancy firm in Canterbury seeking a highly organised Personal Assistant and Team Coordinator. You will support multiple Partners and their teams, balancing executive-level tasks with team coordination to ensure smooth operations and excellent client service.

Reporting to several Partners, you will manage meetings, client communications, and internal records while maintaining a professional, efficient working environment.